Netherlands - Senior Agency Operator (FTC)

Who We Are:

At Inchcape Shipping Services, our vision is to create a connected world where customers can trade successfully and make informed decisions in every port, everywhere. We achieve this by combining our worldwide infrastructure with local expertise, through our global network of more than 250 proprietary offices and a team of over 3,000 dedicated professionals. Our diverse customer base includes owners and charterers in the oil, cruise, container, and bulk commodity sectors, as well as naval, government, and intergovernmental organisations.

Role Summary:

The Senior Agency Operator will be a key member of a team responsible for providing a 24-hours-a-day, 7-days-a-week rostered on-call service to our Principals to ensure the safe and smooth turnaround of all appointed vessels within the jurisdiction of the port office.

Due to the nature of port agency, the working hours will vary and will include early mornings, evenings, weekends and bank holidays on a fair and rotational basis. This will include travel and vessel boarding in the region managed by the port office.

Contract: Fixed Term Contract - 7 months

Location: Rotterdam, Netherlands (On-Site)

Key Responsibilities: 

• Coordinate vessel port calls from nomination through to departure and post-call completion.
• Arrange port services, including berthing, pilotage, towage, and sailing operations.
• Manage vessel husbandry services such as crew changes, spares, provisions, bunkers, and visitor access.
• Liaise with port authorities, terminals, customs, suppliers, and vessel representatives to ensure smooth operations.
• Prepare and manage operational documentation, customs clearances, and vessel reports.
• Monitor vessel schedules and cargo operations, providing timely updates to stakeholders.
• Attend vessels as required to complete formalities and support masters and crew.
• Maintain accurate records and ensure compliance with company procedures and customer requirements.
• Support financial processes, including cost estimates, pre-funding requests, and invoice administration.
• Build strong relationships with clients and suppliers while identifying opportunities to improve service and operational efficiency.

Candidate Requirements:

• Prior port agency experience with cruise ships, tankers, container vessels and car carriers.
• Good working knowledge of Port Operations, Shipping and Port Agency.
• Experience working in a front facing customer service role.
• Experience of working to pre-defined processes and procedures.
• Experience of (or willing to work in) an out of hours (non-Monday to Friday) role.
• Eligibility to work in the Netherlands without needing employer sponsorship.
• Full Dutch Driving License B and be willing to drive to ports across the region as required.
  
• Able and willing to attend port calls which includes being outside in all seasons.
• Physical ability to board ships.
• Competent user of the Microsoft Office suite including Outlook, Excel and Word. 

You will receive: 

A diverse range of benefits, depending on your geographical location. At this instance, you will enjoy:

• A place to grow your career - we’ll help you set big goals and exceed them.
• Competitive salary package.
  
• Work with talented, committed, and supportive teammates.
• Value Award celebration events.

Why Inchcape Shipping Services?

We believe in building a diverse and high-performing workforce, that works together to provide our customers with the exceptional service they deserve. To reach the highest standards we depend on our people, their welfare, training, and expertise. We realise the value of our staff and know that your unique experiences, skills, and passions will help you to build a rich and rewarding career in our dynamic industry.

Our values are at the centre of everything we do, and the successful candidate will be expected to demonstrate and fully adopt these: 

Global Perspective - we connect the world and see the bigger picture. 

The Power of People - we rely on the strength of local agent knowledge and relationships. 

Progress - we adopt new thinking and push for positive change in our industry. 

#WeAreInchcape

Inchcape is an Equal Opportunities Employer - equality, diversity, and inclusion are at the heart of everything we do. Working in a diverse society, we recognise that our customers, colleagues, and contractors are central to our success. 

Additional Information:

Appointment to this role will be subject to satisfactory references and possession of a valid Right to Work documentation depending upon your geographical location. 

To protect the interests of all parties, Inchcape will not accept unsolicited or speculative resumes from recruitment agencies and will not be responsible for any fees associated with them.

#LI-Onsite