Purchasing Assistant - 529903

Pay Grade/Pay Range: $16.63 - Midpoint: $19.95 (Hourly N3)

Department/Organization: 214251 - Electrical and Computer Eng

Normal Work Schedule: Monday - Friday 8:00am to 5:00pm

Job Summary: The Purchasing Assistant aides in procurement-related activities at the college or University level.

Additional Department Summary: The Purchasing Assistant provides purchasing and operational support for the ECE Department. Oversees all procurement processes within the department including receiving all purchasing requests, ensuring all pre-approvals are in place, placing orders, monitoring and tracking packages, and assisting with the distribution of the packages. Reconciles all P-Card purchases in Concur, and at times assists with the reconciliation of other P-Cards within ECE. Oversees travel arrangements and submitting reimbursements to faculty, students and guests for UA-related travel, which may include setting up vendors in Concur, establishing tax-exempt status for vendors, uploading receipts, and submitting justification for the travel. Works with select faculty and student groups to purchase supplies and maintain their operating budgets, as well as providing backup support for other ECE departmental staff.

Required Minimum Qualifications: High school diploma or GED.

Skills and Knowledge: Working knowledge in the usage of personal computers and standard application software (Outlook, Word, PowerPoint, Excel). Good organizational, communication, and public relation skills. Successful candidate must show the following skills and traits: punctual and reliable; excellent communication and customer friendly service; efficient and accurate computer and data entry skills; work collaboratively in a dynamic setting; research and prepare comprehensive reports; be highly organized; work at a rapid pace with numerous interruptions; cope with stressful conditions; and demonstrate tact, versatility, and adaptability. Ability to demonstrate a high degree of self-motivation and directional initiative.

Preferred Qualifications: Previous experience with UA purchasing and operating software programs (Concur, buyBAMA, Banner, etc.), knowledge of UA's purchasing and travel policies and procedures, and knowledge of UA bid and sole-source policies.

Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.

Advertised: 10 Jul 2026 Central Daylight Time
Applications close: 24 Jul 2026 Central Daylight Time

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