Managed Payroll Specialist

United StatesRemoteFull-timemid

Finance & AccountingPayroll Specialist

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Quick Summary

Overview

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Managed Payroll Specialist based in the United States.

Technical Tools

Finance & AccountingPayroll Specialist

This is a US-remote, client-facing payroll role responsible for delivering accurate and compliant payroll services to a portfolio of complex customers.
You’ll own the end-to-end payroll cycle, from data collection and validation through approvals and final accuracy checks.
As a trusted payroll advisor, you’ll manage customer relationships, resolve nuanced issues, and communicate proactively throughout each pay cycle.
The role combines payroll expertise with problem-solving, technology, process improvement, and service excellence.
You’ll also contribute to improving systems, automation, AI-assisted workflows, and operational processes as the managed payroll offering continues to scale.
As a senior team member, you’ll mentor colleagues, handle escalations, and help establish stronger standards for quality and compliance.
This opportunity is ideal for an experienced payroll professional who thrives in a fast-paced, evolving environment and enjoys improving how payroll is delivered.

Own the end-to-end payroll cycle for a portfolio of complex US customers, including data collection, pre-validation, data entry, approval coordination, and final accuracy checks.
Conduct proactive pre-payroll reviews to identify issues such as unapproved timecards, onboarding gaps, pending time off, variable compensation changes, and other factors that could affect payroll delivery.
Serve as the primary point of contact for assigned customers, providing clear, proactive, and professional communication throughout each pay cycle.
Manage complex or high-risk payroll escalations, applying sound judgment and customer empathy to drive issues through to resolution.
Partner with Product, Engineering, Implementation, Customer Support, and Sales teams to communicate customer needs, document edge cases, support implementations, and assess Managed Payroll requirements.
Identify recurring issues and opportunities to improve processes, tooling, automation, and AI-assisted workflows.
Contribute to and maintain standard operating procedures and scalable processes that strengthen service quality, compliance, and auditability.
Mentor payroll specialists and contribute to training resources and knowledge-sharing initiatives.
Help continuously improve the Managed Payroll program by translating customer feedback and operational insights into better systems and service delivery.

Requirements

~1 min read

4+ years of hands-on US managed payroll experience, ideally involving multi-client and multi-state payroll processing.
Strong knowledge of federal and state payroll regulations and core US payroll concepts, including tax withholding, garnishments, benefits deductions, and leave compliance.
Demonstrated ability to manage client-facing relationships with clear, proactive, professional, and empathetic communication.
Strong analytical and problem-solving skills, with the ability to manage nuanced payroll scenarios and make sound independent decisions.
Comfortable working in a fast-moving and evolving environment where priorities can shift and processes may continue to develop.
A proactive, adaptable mindset with the ability to identify interim solutions, navigate ambiguity, and contribute to improving operational playbooks.
Genuine comfort with technology and interest in using automation and AI-assisted workflows to improve payroll operations.
Proficiency with Google Workspace or Microsoft Excel; experience with Salesforce or Jira is a plus.
Experience working in a SaaS or HRIS environment is highly desirable.
FPC or CPP certification is a strong plus.
Strong attention to detail and a commitment to accuracy, compliance, auditability, and high-quality customer service.