Assistant Human Resources Manager

KEY DUTIES / RESPONSIBILITIES

• Maintaining an efficient and effective staff database, and set up a workable HR filing and record archiving system to monitor dates relating to probationary periods, performance management, annual leave and sickness absence etc.
• To assists Director of HR to interpret and implement the relevant guidelines, policies and procedures. Ensure all are applied, and to monitor changes in employment law
• Ensure all applications or Resumes or candidates are replied, recorded and maintain in a professional way
• To assist Director of HR to review and to make recommendations to improving the HR functions and team activities.
• Ensure & follow up with HR Officer that all documentation is completed at commencement of employment for all resort based employees as per the commencement checklist
• Ensure and follow up with HR Officer that all documents are ready for payroll process
• To arrange and monitor induction for all team members upon arrival
• Ensure the implementation of health and safety procedures in place.

• Ensure that all administration is follow up and completed

• Reports , work permit / visa and passport
• Keep Monthly Updated Passport and work permit visa details
• Check and coordinate with universal for work permit renewal and visa expiring
• Apply for work permit and visa approval
• Ensure the Passports and work permit cards are kept safely and follow up the procedure of handling it
• Submit required monthly and weekly update
• Send out the monthly Visa / work permit list to Finance
• Make sure Monthly HR Reports and Staff list is updated and send to all concerns

• Ensure documentation is completed at commencement of employment for all resort based grade employees as per the commencement checklist

• Organise and meet staff on arrival

• To assist in the co-ordination, delivery and review of all training and assessment undertaken by operational trainers.

Administration

• Maintain personnel files for all property grade staff

• Maintain staff database

• Track probation reviews

• Track performance reviews

• Order Name tags

• Arrange Interview for HR Manager and other department heads

• Assist HR Manager with all HR functions

Terminations (In absence of HR Coordinator)

• Calculate finals pays for property staff

• Ensure PTF forms are complete for terminations

• Follow up on work permit cancellations and flights of necessary.

• Passport keeping and updating

Accommodation

• Allocate rooms for new staff

• Update Room accommodation board

• Check rooms are clean for new arrivals

• Follow up on Maintenance requests for rooms

• Maintain key system for all staff rooms

• Arrange room inspections as required.

Recognition

• Send invitation for monthly award by 24th of month.

• Have nominations out for voting by 5th of month

• Complete letters, certificates, vouchers, money etc. for winners and nominees

• Organise reward event by 12th of month

• Organise monthly birthday cards

• Organise birthday dinner vouchers and champagne for ABCD staff.

WORKING CONDITIONS:

• Office Space:
• Permanent desk at the Kandima Maldives
• Technological Support (Computer, Landline Phone Connection etc.):
• To be provided with landline phone connection, computer (with internet access and e-mail)

PERFORMANCE STANDARDS:

• Specific financial measures of performance:
• To be agreed at each appraisal
• Specific non-financial measures of performance:
• To be agreed on recruitment and at each appraisal.
• General measures of performance:
• As a senior member of the department, he/she is required to set the highest standards of performance both within his department and as an example for others outside his department.
• Frequency of appraisal:
• Performance to be appraised bi-annually
• Appraiser:
• To be appraised by the Director of Human ResourcesKEY DUTIES / RESPONSIBILITIES
  General:
  
  • Maintaining an efficient and effective staff database, and set up a workable HR filing and record archiving system to monitor dates relating to probationary periods, performance management, annual leave and sickness absence etc.
    
  • To assists Director of HR to interpret and implement the relevant guidelines, policies and procedures. Ensure all are applied, and to monitor changes in employment law
    
  • Ensure all applications or Resumes or candidates are replied, recorded and maintain in a professional way
    
  • To assist Director of HR to review and to make recommendations to improving the HR functions and team activities.
    
  • Ensure & follow up with HR Officer that all documentation is completed at commencement of employment for all resort based employees as per the commencement checklist
    
  • Ensure and follow up with HR Officer that all documents are ready for payroll process
    
  • To arrange and monitor induction for all team members upon arrival
    
  • Ensure the implementation of health and safety procedures in place.
    
  • Ensure that all administration is follow up and completed
    
  • Reports , work permit / visa and passport
    
    • Keep Monthly Updated Passport and work permit visa details
      
    • Check and coordinate with universal for work permit renewal and visa expiring
      
    • Apply for work permit and visa approval
      
    • Ensure the Passports and work permit cards are kept safely and follow up the procedure of handling it
      
    • Submit required monthly and weekly update
      
    • Send out the monthly Visa / work permit list to Finance
      
    • Make sure Monthly HR Reports and Staff list is updated and send to all concerns
      
  • Ensure documentation is completed at commencement of employment for all resort based grade employees as per the commencement checklist
    
  • Organise and meet staff on arrival
    
  • To assist in the co-ordination, delivery and review of all training and assessment undertaken by operational trainers.
    
  Administration
  
  • Maintain personnel files for all property grade staff
    
  • Maintain staff database
    
  • Track probation reviews
    
  • Track performance reviews
    
  • Order Name tags
    
  • Arrange Interview for HR Manager and other department heads
    
  • Assist HR Manager with all HR functions
    
  Terminations (In absence of HR Coordinator)
  
  • Calculate finals pays for property staff
    
  • Ensure PTF forms are complete for terminations
    
  • Follow up on work permit cancellations and flights of necessary.
    
  • Passport keeping and updating
    
  Accommodation
  
  • Allocate rooms for new staff
    
  • Update Room accommodation board
    
  • Check rooms are clean for new arrivals
    
  • Follow up on Maintenance requests for rooms
    
  • Maintain key system for all staff rooms
    
  • Arrange room inspections as required.
    
  Recognition
  
  • Send invitation for monthly award by 24th of month.
    
  • Have nominations out for voting by 5th of month
    
  • Complete letters, certificates, vouchers, money etc. for winners and nominees
    
  • Organise reward event by 12th of month
    
  • Organise monthly birthday cards
    
  • Organise birthday dinner vouchers and champagne for ABCD staff.
    
  WORKING CONDITIONS:
  
  • Office Space:
  • Permanent desk at the Kandima Maldives
  • Technological Support (Computer, Landline Phone Connection etc.):
  • To be provided with landline phone connection, computer (with internet access and e-mail)
    
  PERFORMANCE STANDARDS:
  
  • Specific financial measures of performance:
  • To be agreed at each appraisal
  • Specific non-financial measures of performance:
  • To be agreed on recruitment and at each appraisal.
  • General measures of performance:
  • As a senior member of the department, he/she is required to set the highest standards of performance both within his department and as an example for others outside his department.
  • Frequency of appraisal:
  • Performance to be appraised bi-annually
  • Appraiser:
  • To be appraised by the Director of Human Resources

This is not an exhaustive list of responsibility; it is only an indication of the duties and responsibilities expected from you. You could be subject to any other duty and responsibility by the management as and when required