Management Assistant

Join Keystone Solutions as a Management Assistant consultant for a mission at our client. You will operate within Keystone Solutions? consultancy model, working on-site or in a hybrid mode with the client while being part of Keystone?s vibrant consulting community. You will execute the full scope of responsibilities and requirements outlined below as a Keystone Solutions consultant, ensuring high-quality, professional support to a multidisciplinary team.

Keystone Solutions is hiring a Management Assistant to join our consultancy community and deliver an on-site mission at our client, a leading public financial supervisory authority. As a Keystone Solutions consultant, you will strengthen the client’s auditor department and provide day-to-day operational support while upholding high standards of confidentiality, precision, and bilingual communication.

Our client strives, as a supervisory authority, for fair and correct treatment of the financial consumer. They promote correct financial services by monitoring conduct rules for financial institutions, financial products, financial service providers, and supplementary pensions, and by contributing to better financial education for consumers. The team you will support consists of two departments. The largest department conducts investigations across the client?s areas of competence, similar to an examining magistrate in the judicial world. The other department manages the banker?s oath, ensuring bankers meet their deontological obligations. You will join a multidisciplinary team of about twenty colleagues: legal investigators, case managers, and three management assistants. As part of the assistants? team, you will be involved in the day-to-day operations, performing a variety of support tasks and serving as a central point of contact. Professional and respectful communication in both Dutch and French is essential.

• →Reread and finalize letters, reports, and notes.
• →Manage correspondence and email traffic (inventory, dispatch, follow-up, and filing) and contribute to other administrative follow-up tasks.
• →Occasionally handle telephone calls.
• →Create files and keep them up to date.
• →Organize internal and external meetings and occasional travel.
• →Support the multidisciplinary team, think along with them, and seek solutions.
• →Collaborate with your secretarial colleagues on procedures that you maintain meticulously.
• →Contribute creative input to strengthen social cohesion.

All responsibilities above will be performed as a Keystone Solutions consultant working closely with the client under our consultancy framework.

As a Keystone Solutions consultant working closely with the client’s teams, you will carry out the following responsibilities:

• →Proofread and finalize letters, reports, and memos.
• →Manage correspondence and email traffic (inventory, dispatching, follow-up, and filing) and contribute to other administrative follow-up tasks.
• →Handle occasional telephone calls.
• →Create files and keep them up to date.
• →Organize internal and external meetings and occasional travel.
• →Support the multidisciplinary team, think along with them, and look for solutions.
• →Collaborate with your secretarial colleagues on procedures and maintain them meticulously.
• →Bring creative input that strengthens social cohesion within the team.

• You hold a bachelor?s degree in Office Management or an equivalent diploma (must-have).
• You have a minimum of five years of experience as a Management or Team Assistant, preferably in a legal environment.
• You speak and write very good Dutch and French, and you have practical knowledge of English.
• You are flexible, well organized, and able to set priorities. You can work both independently and as part of a team.
• You are proficient with common Microsoft Office applications (Outlook, Word, PowerPoint, Excel).
• You can quickly familiarize yourself with proprietary company systems.
• Familiarity with SharePoint and OneNote is an asset.
• You have a critical mindset.
• You are stress-resistant and meet your deadlines.
• You are above all a good communicator and have a mature attitude.
• A positive mindset and social attitude are more than welcome!
• The work is constantly evolving; curiosity and eagerness to learn are therefore a plus.

All requirements above will be fulfilled within Keystone Solutions? consultancy model, embedded at the client and supported by Keystone?s delivery standards.

• Bachelor’s degree in Office Management or an equivalent degree (must-have).
• At least five years of experience as a Management or Team Assistant, preferably in a legal environment.
• Excellent spoken and written Dutch and French; practical knowledge of English.
• Flexible, well organized, and able to set priorities; able to work both independently and as part of a team.
• Strong command of Microsoft Office applications (Outlook, Word, PowerPoint, Excel).
• Ability to quickly learn company-specific systems.
• Familiarity with SharePoint and OneNote is an asset.
• A critical mindset.
• Stress-resistant and committed to meeting deadlines.
• An excellent communicator with a mature attitude.
• A positive mindset and social disposition.
• Work is constantly evolving; curiosity and eagerness to learn are a plus.

• Role: Medior ? Secretary
• Most recent experience: This year

• Languages: Dutch or French ? Full professional proficiency; English ? Professional working proficiency.
• Tools and Skills: MS Office (Outlook, Word, Excel, PowerPoint) ? Expert; OneNote ? Expert; SharePoint ? Expert.

As a Keystone Solutions consultant, you will deliver your expertise on-site at the client (or hybrid depending on assignment needs). You will align with client processes while adhering to Keystone?s consulting best practices, ensuring consistent quality, confidentiality, and impact.

Keystone Solutions offers access to diverse assignments across regulatory, investigative, and administrative domains. You will tackle varied challenges, from high-precision document finalization and case file management to coordinating cross-team communications and meetings, gaining exposure to multiple stakeholders and processes.

We accelerate your growth through continuous learning opportunities, peer coaching from experienced consultants, tool upskilling (Microsoft 365 ecosystem, including Outlook, Word, PowerPoint, Excel, SharePoint, OneNote), and structured feedback cycles that help you master both client-specific systems and broader consulting competencies.

• Personalized development plan, mentorship from senior consultants, and regular knowledge-sharing within our assistant and PMO communities.
• Training opportunities on advanced Office automation, SharePoint/OneNote best practices, information management, and bilingual communication.

At Keystone Solutions, your career progresses through impactful client engagements. You will broaden your responsibilities, refine your communication and organizational excellence, and position yourself for roles with increasing scope across our client portfolio.

• Clear growth pathways toward Senior Management Assistant, Team Coordinator, PMO, or Operations Analyst roles across client programs.
• Recognition for initiative, ownership, and service excellence, with the chance to lead process improvements and cross-client initiatives.

Being a K-Stone means bringing integrity, collaboration, excellence, and ownership to every engagement. You will embody these values daily?communicating clearly in Dutch and French, meeting deadlines under pressure, maintaining a critical yet constructive mindset, and strengthening team cohesion with professionalism and respect.

This Management Assistant mission is ideal for a detail-driven, bilingual professional who thrives in a structured, ethically oriented environment, can manage sensitive information, and enjoys being the organizational linchpin for multidisciplinary teams across investigations and administrative operations.

If you are ready to tackle technical and strategic challenges in a dynamic consultancy environment, apply today at Keystone Solutions Career Portal.

Our client safeguards fair and proper treatment of financial consumers. The client promotes correct financial services by overseeing conduct rules for financial institutions, financial products, financial service providers, and supplementary pensions, and by contributing to better financial education for consumers.

You will become a Management Assistant and reinforce the auditor’s service.

What does this service do?

• The team consists of two divisions. The largest division conducts investigations across the authority’s areas of competence, similar to the role of an investigating judge in the judicial system.
• The other division manages the bankers’ oath, ensuring that bankers comply with their ethical obligations.

Where will you fit in?

The team is multidisciplinary, with around twenty colleagues: legal investigators, case managers, and three management assistants. As a member of the assistants’ team, you will be involved in the day-to-day running of the service. You perform various support tasks for the team and act as a primary point of contact. Professional and respectful communication, in both Dutch and French, is essential.

• Seniority: Medior-level Management/Team Assistant with recent, hands-on experience; experience within the current year is advantageous.
• Tool proficiency levels: MS Office (Outlook, Word, Excel, PowerPoint) at expert level; OneNote at expert level; SharePoint at expert level.
• Languages: Dutch and French at full professional proficiency; English at professional working proficiency.

• Consultancy nature of work: You will be employed by Keystone Solutions and work on-site at the client’s premises as an embedded consultant, collaborating daily with client stakeholders while benefiting from Keystone Solutions’ support network.
• Scope and delivery: You will execute the responsibilities above under our consultancy framework, aligning with client processes and delivering measurable impact while upholding confidentiality and regulatory rigor.

• Access to varied missions across financial services, regulatory, and public-interest environments, tackling diverse operational and organizational challenges.
• Opportunity to rotate across client engagements over time, broadening your exposure to investigative, governance, and compliance-focused teams.

• We bring integrity, craftsmanship, empathy, and accountability to every mission.
• Being a K-Stone means you listen actively, communicate clearly in multicultural settings, and turn complexity into simple, reliable execution for the client.
• You champion teamwork, confidentiality, and respect, elevating the client experience in every interaction.

• Apply bilingual communication and administrative mastery across investigative and ethics-focused contexts, including support to teams that run formal inquiries and those that administer the bankers’ oath.
• Leverage SharePoint, OneNote, and Office automation to standardize procedures and knowledge bases that multiple client teams rely on.
• Shape the social fabric of a multidisciplinary team through creative initiatives that enhance cohesion and well-being.

If you are ready to tackle technical and strategic challenges in a dynamic consultancy environment, apply today at Keystone Solutions Career Portal.