Freelance Sample & Showroom Assistant

KHAITE is a way of looking at the world. Shaped by formative encounters, cultural touchstones, and secret desires, this point of view comes to life through womenswear and accessories that find confidence in contrast. Each piece proposes a fresh balance of opposing elements- masculine and feminine, strength and softness, structure and fluidity- while embodying a signature sensuality and ease. 

Founded in 2016 by creative director Catherine Holstein and based in New York, KHAITE evolves with each season, building upon a foundation of robust yet polished items distinguished by exceptional materials, exquisite craftsmanship, and subtle yet striking details. 

We are looking for a highly organized & proactive Freelance Sample & Showroom Assistant to join the KHAITE team. This role will report to the PR Manager and will be based out of the NYC HQ offices. This role will support the movement and coordination of product samples across the business and the coordination of showroom events. This role is the connective tissue between PR, brand, sales, and facilities - ensuring the right product is in the right place at the right time, and that our showroom and shoot production processes run smoothly. 

The ideal candidate is a natural coordinator: someone who communicates clearly, tracks details obsessively, and takes genuine pride in keeping things running smoothly behind the scenes. Prior experience in a sample room, showroom, or production environment at a fashion brand or PR agency is preferred. 

• • 1–3 years of experience in a sample coordination, showroom, or fashion production role; recent graduates with strong internship experience will be considered 
  • Familiarity with luxury fashion brand standards and a genuine interest in the industry 
  • Exceptional organizational skills with rigorous attention to detail and follow-through 
  • Comfort with international carnet specifications and familiarity with large-format sample requests 
  • Ability to manage competing priorities and deadlines across multiple teams simultaneously 
  • Clear, proactive communicator - comfortable working cross-functionally with PR, sales, creative, and operations 
  • Proficiency in Microsoft Office + Google Suite; experience with sample tracking or asset management tools a plus 
  • A collaborative, low-ego attitude with a strong sense of ownership over day-to-day operations 
  • Physical ability to support showroom setup, including moving racks, handling garments, and general production tasks 
  • Occasional international travel 

Please note: This job description does not list all the duties of the job. Employees may be asked by management to perform other duties. The employer has the right to revise this job description at any time.

• Creativity ~ We are always imagining, never imitating.
• Integrity ~ We do the right thing.
• Kindness ~ We value people and their ideas, so we act and speak with compassion.
• Agility ~ We move with intention, flexibility, and speed to stay ahead.
• Tenacity ~ We are insatiable. Our drive is relentless.