Grants Project Coordinator & Data Processing Specialist, Senior

• Lead coordination and administration of grant review activities, including reviewer recruitment, panel assignments, scheduling, and review documentation management.
• Oversee preparation and maintenance of program support materials, SharePoint sites, tracking tools, templates, webpages, and operational records.
• Manage reviewer communications and monitor reviewer participation to ensure timely completion of review activities and adherence to program requirements.
• Coordinate and facilitate orientation sessions, panel meetings, and virtual review activities using Zoom and related collaboration platforms.
• Serve as a lead point of contact during panel discussions by providing technical coordination, attendance management, ARM support, and issue resolution.
• Monitor review schedules, operational timelines, and deliverables to ensure project milestones and deadlines are achieved.
• Review and validate panel scoring activities, reviewer assignments, and closeout documentation for accuracy and completeness.
• Support management with operational planning, workload coordination, and prioritization of grant review activities.

• Oversee intake, processing, validation, and tracking of grant applications submitted through Grants.gov and related federal systems.
• Manage complex application processing activities within GrantSolutions, ARM, and other grant management platforms.
• Conduct detailed quality assurance reviews to ensure application completeness, data accuracy, regulatory compliance, and adherence to established procedures.
• Analyze processing logs, reports, and operational metrics to identify trends, discrepancies, risks, and process improvement opportunities.
• Resolve complex operational and transaction processing issues independently while escalating high-risk or policy-related matters appropriately.
• Coordinate reconciliation and transfer of application materials and panel documentation between grants management systems.
• Ensure integrity, accuracy, and audit readiness of operational records, tracking systems, and processing documentation.
• Assist with development and implementation of standardized workflows, quality controls, and operational procedures.

• Lead quality assurance activities related to data validation, document processing, operational compliance, and grant review procedures.
• Review operational outputs, reports, payment tracking records, closeout documentation, and incident reports for accuracy and completeness.
• Ensure compliance with federal grant processing requirements, organizational SOPs, quality standards, and data security protocols.
• Support operational audits, reporting activities, and management reviews by preparing detailed documentation and status updates.
• Identify operational inefficiencies and recommend workflow enhancements, automation opportunities, and process improvements.
• Monitor adherence to service-level expectations, operational deadlines, and quality benchmarks.

• Provide mentorship, training, and operational guidance to junior and associate staff members.
• Assist with onboarding and knowledge transfer activities related to systems, workflows, and grant review operations.
• Serve as a resource for troubleshooting operational and system-related questions from team members.
• Collaborate with managers, clients, reviewers, and cross-functional teams to support efficient grant review and processing operations.
• Participate in operational planning meetings, continuous improvement initiatives, and process development activities.

• Bachelor’s degree or equivalent combination of education and relevant experience preferred.
• Minimum of 5–7 years of experience in grants administration, federal grant review operations, project coordination, transaction processing, data management, or related operational environments.
• Demonstrated experience supporting federal grant programs, peer review operations, or government program administration required.
• Experience coordinating complex operational workflows, quality assurance activities, and deadline-driven processing environments.
• Prior experience providing guidance, mentorship, or workflow coordination support to team members preferred.

• Advanced organizational, analytical, and project coordination skills.
• Strong ability to manage multiple priorities, competing deadlines, and high-volume operational activities independently.
• Advanced verbal and written communication skills with the ability to engage effectively with internal and external stakeholders.
• Strong understanding of federal grant review operations, transaction processing procedures, and compliance standards.
• Advanced attention to detail and accuracy in data validation, reporting, and documentation management.
• Demonstrated ability to identify, analyze, and resolve operational and processing issues proactively.
• Strong critical-thinking, decision-making, and problem-solving skills.
• Ability to analyze operational workflows and recommend process improvements.
• Ability to maintain confidentiality and manage sensitive information professionally.
• Strong collaboration, mentorship, and team support capabilities.
• Ability to quickly adapt to evolving operational priorities, technologies, and client requirements.

• Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Microsoft SharePoint
• Microsoft Planner
• OneNote
• Zoom
• Grants.gov
• GrantSolutions
• ARM
• Familiarity with Drupal and RRM preferred

All qualified applicants will receive consideration for employment without regard to sex, race, ethnicity, age, national origin, citizenship, religion, physical or mental disability, medical condition, genetic information, pregnancy, family structure, marital status, ancestry, domestic partner status, sexual orientation, gender identity or expression, veteran or military status, or any other basis prohibited by law.  

If you are interested in applying for employment with LCG and need special assistance or an accommodation to apply for a posted position, contact our Human Resources department by email at hr@lcginc.com. 

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