Executive Assistant to CEO (1-Year Parental Leave Cover)

At Lokalise, we make it easy and profitable for businesses to expand into new markets. Our AI-powered localization platform helps companies manage both software and marketing content from a single, unified environment — ensuring every team speaks with one voice across every language and channel.

By automating workflows, integrating with over 60 tools, and centralizing translation memory and terminology, Lokalise enables product, engineering, and marketing teams to collaborate without friction and launch globally up to 10× faster and at 80% lower cost.

Trusted by thousands of businesses across more than 100 countries, Lokalise empowers millions of people worldwide to use digital services in their native languages. Backed by a customer-loved support team, our platform fits seamlessly into your design, development, and content workflows, helping you scale with consistency and control.

While our company operates exclusively on a remote basis, you must reside and have the legal right to work in one of the following countries: the United Kingdom, Latvia, or Spain.

We are looking for a talented and experienced Executive Assistant to the CEO. You will be part of the team supporting our CEO and Senior Executive team. 

• →Own and proactively manage the CEO’s calendar, anticipating needs, resolving conflicts, and ensuring time is spent on the highest-priority topics. This includes planning the business cadence for the year and coordinating with the Board members. 
• →Schedule and coordinate meetings for the senior executive team, including recurring forums, ad hoc working sessions, and time-sensitive stakeholder requests. 
• →Take full ownership of CEO and executive travel logistics, planning ahead, managing changes in real time, and ensuring all details are handled from start to finish. 
• →Plan and execute logistics for the company as well as regular leadership / team offsites, including booking venues, coordinating vendors, finalizing agendas, and supporting onsite. 
• →Act as a proactive partner to the CEO by flagging gaps, anticipating bottlenecks, and stepping in to keep executive operations running smoothly. 
• →Support some of the company’s internal communication where relevant (eg company townhalls, etc) 
• →Report directly to the CEO and work closely with the senior leadership team.
• →Success in this role means nothing slips through the cracks. Calendars are predictable, meetings are well- structured, travel runs smoothly. 

• Experience supporting a CEO or C-level executive in a tech or high-growth company 
• Demonstrated ability to plan and manage travel, including flights, accommodation, and transport
• Experience coordinating leadership team meetings, including owning agendas, note-taking, and action tracking 
• Strong written communication skills, with the ability to clearly document and summarize decisions and next steps 
• Ability to work independently, anticipate needs, and manage changing priorities without constant direction 
• Experience working closely with senior leaders in a fast-paced, high-responsibility environment, with evolving priorities and limited structure
• Sound judgment when handling confidential information and navigating sensitive topics 

• Familiarity with company-wide event planning, such as offsites or all-hands meetings 
• Experience improving or building administrative processes that increased efficiency or reduced friction