ADMINISTRATIVE AIDE

Introduction

It is important that all experience be fully documented.\r\nFailure to�ANSWER ALL SUPPLEMENTAL QUESTIONS SPECIFICALLY AND\r\nACCURATELY�may cause the candidate to be rejected.\r\nPLEASE FILL OUT THE APPLICATION COMPLETELY.\r\n�\r\n➢�The application is\r\npart of the examination process. Your answers will determine your eligibility\r\nto participate in the next phase of the selection process.\r\n➢�Clearly describe\r\nyour qualifications in detail. Credit cannot be given for education, training,\r\nexperience, knowledge, skills, and abilities that you fail to indicate.\r\n➢�Do not leave any\r\nanswer spaces blank; if a question does not apply, write 'N/A.'\r\n➢�Although you may\r\nattach a resume to further describe your qualification, it does not substitute\r\nfor completing the application form. An incomplete application form may result\r\nin disqualification. Do NOT write 'see resume' in your work history\r\nor responses to supplemental questions.\r\n➢�Failure to comply\r\nwith these instructions may result in disqualification.\r\n➢�Read the Job\r\nAnnouncement carefully for specific filing instructions, supplemental\r\nquestions, and final filing dates.\r\n

GRADE

ASTD11

LOCATION OF POSITION

Maryland State Police\r\nSalisbury Barrack\r\n2765 North Salisbury Boulevard\r\nSalisbury, MD 21801\r\n

Main Purpose of Job

The main purpose of this position is to provide a complete range of administrative and secretarial support duties to the Barrack Commander, Assistant Commander, Criminal Section Commander, as well as uniform and civilian personnel assigned to the Leonardtown Barrack. This includes working in coordination with allied law enforcement agencies and the public.

POSITION DUTIES

Responsible for typing\r\nconfidential material for the Leonardtown Barrack Command Staff, as well as\r\nTroopers.\r\n�\r\nPrepares routine and\r\nnon-routine letters of appreciation, endorsements, detailed reports, Special\r\nOrders, Form 17's, and routing slips.\r\n�\r\nChecks Commander's and\r\nAssistant Commander's mailbox in their absence. Reviews incoming mail and\r\nfaxes. Notifies Commander or Assistant Commander of matters needing immediate\r\nattention.\r\n�\r\nOpen and appropriately\r\ndisseminate all incoming departmental and U.S. Mail daily. Check barrack emails\r\ndaily and answer all correspondence or direct to appropriate personnel.\r\n\r\n\r\nAnswer\r\nphones and forward calls to appropriate personnel; and provide information to\r\ncallers in accordance with Departmental directives.\r\n�\r\nResponsible for the\r\ndaily processing of all invoices and bills submitted to the installation.\r\n�\r\nPrepares the Check\r\nAccountability Log for checks received for copies of reports. Prepares and\r\ncompletes the bank deposit and ensures a copy of the Check Accountability Log\r\nand deposit slip are sent to Finance Division and filled in accordance to the\r\nagency retention procedures.\r\n�\r\nMaintains, controls\r\nand oversees the entire filing system in the barrack, which includes personnel\r\nfiles, by ensuring those files are of sensitive nature are kept locked and\r\nsecured and to ensure data is placed in the correct designated file.\r\n�\r\nIn the absence of the\r\nAdministrative Specialist, composes and prepares news releases containing\r\ninformation on criminal activity/arrests and traffic incidents.\r\n�\r\nOthers duties as\r\nassigned by Supervisory or Command personnel.\r\n

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate. \r\nExperience: Four years performing secretarial work or clerical work involving typing duties. \r\nNotes: \r\n1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education. \r\n2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience. \r\n3.�Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.\r\n\r\n

DESIRED OR PREFERRED QUALIFICATIONS

Preferred Qualifications:\r\n�\r\n1. Two years of\r\nexperience providing secretarial support to an�official,\r\nadministrator or an administrative staff.\r\n�\r\n2. Independently\r\nprepares correspondence and statistical reports.\r\n�\r\n3. Experience working\r\nat the Municipal, County, State or Federal levels of government.\r\n

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on�a keyboard on a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.\r\n\r\n\r\n\r\nIn accordance with Section 2-204(b)(6) of the Public\r\nSafety Article, Candidates for position in this classification will be subject\r\nto an initial drug screening and a complete criminal background investigation before\r\npermanent appointment can be made. A criminal conviction may be grounds for\r\nrejection of the candidate.\r\n\r\n\r\n

SELECTION PROCESS

Only candidates who meet the minimum qualifications will\r\nbe considered for this classification. Therefore, it is essential that you\r\nprovide complete and accurate information on your application. Successful\r\ncandidates will be placed on the Eligible List categorized as BEST QUALIFIED,\r\nBETTER QUALIFIED or QUALIFIED and remain eligible for consideration for at\r\nleast one year from the date of examination. The list will be used by the\r\nhiring manager to select employees. The list will be valid for one year.\r\n

EXAMINATION PROCESS

The examination will consist of a rating of your\r\neducation, training and experience related to the requirements of the position.\r\nYou may be required to complete a qualifications supplement, or the rating may\r\nbe based on your application. Report all experience and education that is\r\nrelated to this position. Applicants may be given a physical examination and\r\nwill be subject to an interview, background investigation, polygraph\r\nexamination and substance abuse testing.\r\n

BENEFITS

STATE OF MARYLAND BENEFITS\r\n

FURTHER INSTRUCTIONS

NOTE: Currently, applicants are\r\nlimited to uploading one file. As a result, it is strongly urged that those\r\napplying upload ALL required and additional documents (undergraduate and\r\ngraduate transcripts, resumes, etc.) as one file. If you are unable to apply\r\nonline, you may submit an application via mail. The Maryland State Application\r\nForm can be found online.\r\n\r\n\r\nCompleted applications, required documentation and any required addendums may be mailed to:\r\nMaryland State Police\r\nHuman Resources Division\r\n1201 Reisterstown Road\r\nPikesville, MD 21208\r\nATTN: William Boniarski\r\n\r\nwilliam.boniarski@maryland.gov\r\n\r\n\r\n*If you have any questions\r\nabout this recruitment, please contact the Maryland State Police at\r\n410-653-4329.\r\n\r\n\r\n*TTY Users: Call Maryland Relay\r\n\r\n\r\n*We thank our Veterans for\r\ntheir service to our country and encourage them to apply\r\n*As an�equal opportunity\r\nemployer, Maryland is committed to recruiting, retaining, and promoting\r\nemployees who are reflective of the State's diversity\r\n*Bilingual applicants and\r\npeople with disabilities are encouraged to apply\r\n\r\n\r\nIt is the policy of the\r\nMaryland State Police to comply with all applicable federal and state laws\r\nprohibiting employment discrimination and to provide equal employment\r\nopportunity to all employees and applicants for employment without regard to\r\nage, ancestry, color, gender, identity and expression, genetic information,\r\nmarital status, mental or physical disability, national origin, race, religious\r\naffiliation, belief or opinion, sex, sexual orientation or any other protected\r\nstatus.\r\n