FISCAL ACCOUNTS CLERK II

Introduction

\r\n\r\nThis is an INTERNAL RECRUITMENT\r\nFOR MARYLAND STATE POLICE EMPLOYEES ONLY (Permanent, Contractual, Temporary).\r\n�\r\nIt is important that all\r\nexperience be fully documented. Failure to�ANSWER ALL SUPPLEMENTAL QUESTIONS SPECIFICALLY AND ACCURATELY�may\r\ncause the candidate to be rejected.\r\nThis position will require shift work, weekend and holiday\r\nhours.�\r\n�\r\nPLEASE FILL OUT THE APPLICATION COMPLETELY.\r\n➢�The application is part\r\nof the examination process. Your answers will determine your eligibility to\r\nparticipate in the next phase of the selection process.\r\n➢�Clearly describe your\r\nqualifications in detail. Credit cannot be given for education, training,\r\nexperience, knowledge, skills, and abilities that you fail to indicate.\r\n➢�Do not leave any answer\r\nspaces blank; if a question does not apply, write 'N/A.'\r\n➢�Although you may attach a\r\nresume to further describe your qualification, it does not substitute for\r\ncompleting the application form. An incomplete application form may result in\r\ndisqualification. Do NOT write 'see resume' in your work history or\r\nresponses to supplemental questions.\r\n➢�Failure to comply with\r\nthese instructions may result in disqualification.\r\n➢�Read the Job Announcement\r\ncarefully for specific filing instructions, supplemental questions, and final\r\nfiling dates.\r\n\r\n\r\n\r\n

GRADE

ASTD10\r\n

LOCATION OF POSITION

Maryland State Police\r\nFinance Division\r\n1201 Reisterstown Road\r\nPikesville, MD 21208\r\n

Main Purpose of Job

The\r\nincumbent prints and date stamps invoices & approvals from emails &\r\nUSPS mail received from vendors and/or agency locations. Ensure the information\r\non the invoices are correct and ready to be processed by Accounts Payable\r\nstaff. If no approvals have been received, scans & sends invoices to\r\nappropriate locations for approvals; if no response for approval requests is\r\nreceived within 48 hours, another request is sent & copy immediate\r\nsupervisor & manager and/or escalate to next level; monitors and responds\r\nto questions in the default accounts payable email; checks to see if receiving\r\nhas been logged into FMIS, if so, prints & attaches to invoice; determines\r\nif an invoice is a voucher or direct & places in appropriate file by date\r\nstamped order for processing. Update and maintain contact list for all invoice\r\napprovers. This position also researches discrepancies and past due account\r\nbalances on invoices and takes the necessary corrective actions to resolve\r\nissues as they arise. In addition, the incumbent communicates with both\r\ninternal and external customers regarding invoices and/or delinquent accounts.\r\n

POSITION DUTIES

Emails & Incoming mail- The incumbent\r\nprints and date stamps invoices & approvals from emails & USPS mail\r\nreceived from vendors and/or agency locations. Ensure the information on the\r\ninvoices are correct and ready to be processed by Accounts Payable staff. If no\r\napprovals have been received, scans & sends invoices to appropriate\r\nlocations for approvals; if no response for approval requests is received\r\nwithin 48 hours, another request is sent & copy immediate supervisor &\r\nmanager and/or escalate to next level; monitors and responds to questions in\r\nthe default accounts payable email; checks to see if receiving has been logged\r\ninto FMIS, if so, prints & attaches to invoice; determines if an invoice is\r\na voucher or direct & places in appropriate file by date stamped order for\r\nprocessing.\r\n�\r\n\r\nBack-Up Invoice Processing - The incumbent processes and posts in MIS invoices received by the Department for payment. This involves reviewing\r\nand verifying source documents such as bills, receipts, invoices, purchase\r\norders, vouchers, approvals, etc. Timeliness and accuracy in processing are\r\nparamount to ensure the Unit is adhering to the Comptroller's required 25-day\r\nprocessing timeframe.\r\n�\r\nThe incumbent researches discrepancies and\r\nworks to correct errors and issues with prior account balances. This involves\r\nexamining original source documents and posted transactions in FMIS. The\r\nincumbent�ensures appropriate corrective measures are\r\ntaken to balance accounts and works with vendors, other Division personnel,\r\nQuartermaster, and end-users to resolve outstanding issues. Corrections to\r\ntransactions in FMIS are also completed as necessary.\r\n\r\nThe incumbent may be directed to provide assistance to other units within the\r\nFinance Division or Strategic Planning Command and other duties, as assigned.\r\nThis assistance will be at the discretion of the Finance Director, Director of\r\nStrategic Planning Command, or his designee.\r\n

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high\r\nschool or possession of a high school equivalency certificate.\r\nExperience: Two years of experience reviewing,\r\nverifying, recording, adjusting and balancing financial transactions.\r\n�\r\nNotes:\r\n1. Experience calculating and recording\r\nfinancial, statistical or other numerical data may be substituted on a\r\nyear-for-year basis for the required high school education.\r\n2. Six credit hours in accounting from an\r\naccredited college or university may be substituted for one year of the\r\nrequired experience.\r\n3. A minimum of five courses or six months of\r\naccounting-related training in a vocational training program in subjects such\r\nas journalizing transactions, analyzing transactions into debits and credits,\r\nposting to a general ledger, payroll, bank reconciliations, accounts payable,\r\nand accounts receivable may be substituted for one year of the required\r\nexperience.\r\n\r\n\r\n4. Candidates may substitute U.S. Armed Forces\r\nmilitary service experience in Financial Clerical/Finance Technicians\r\nclassifications or specialty codes in the financial field of work at a rate of\r\none year of military experience for the required experience.\r\n

DESIRED OR PREFERRED QUALIFICATIONS

\r\n\r\nPreference will be given to applicants who possess the following\r\npreferred qualifications. It is important that you include clear and specific\r\ninformation on your application regarding your qualifications.\r\n�\r\n\r\n\r\nPreferred Qualifications:\r\n1.�Experience working with\r\nFinancial Management Information Systems (FMIS).\r\n2.�Experience\r\nusing Microsoft Excel and Google Workspace applications.\r\n

SPECIAL REQUIREMENTS

1. Candidates for this classification will be subject to a\r\ncomplete criminal�background investigation and a polygraph examination\r\nbefore permanent�appointment can be made. A criminal conviction record may\r\nbe grounds for�rejection of the applicant.\r\n�\r\n2. Employees�in this classification are assigned duties which\r\nwill require the�individual to be examined by a physician. After an offer\r\nof employment,�applicants will be given a medical examination to certify\r\nthe ability to perform�the essential job functions.\r\n

SELECTION PROCESS

The selection process for this recruitment\r\nwill involve a review of each application. Applicants who meet the minimum\r\nqualifications will be placed on an eligible list in the BEST QUALIFIED, BETTER\r\nQUALIFIED or QUALIFIED category and remain eligible for consideration for at\r\nleast one year from the date of examination. The list will be used by the\r\nhiring manager to select the individual to fill the vacancy.\r\n

EXAMINATION PROCESS

The examination will consist of a rating of\r\nyour education, training and experience related to the requirements of the\r\nposition. You may be required to complete a qualifications supplement, or the\r\nrating may be based on your application. Report all experience and education\r\nthat is related to this position. Applicants may be given a physical\r\nexamination and will be subject to an interview, background investigation,\r\npolygraph examination and substance abuse testing.\r\n

BENEFITS

STATE OF MARYLAND BENEFITS\r\n

FURTHER INSTRUCTIONS

NOTE: Currently, applicants are limited to\r\nuploading one file. As a result, it is strongly urged that those applying upload\r\nALL required and additional documents (undergraduate and graduate transcripts,\r\nresumes, etc.) as one file. If you are unable to apply online, you may submit\r\nan application via mail. The Maryland State Application Form can be found\r\nonline.\r\n\r\n\r\n\r\nCompleted applications, required\r\ndocumentation and any required addendums may be mailed to:\r\nMaryland State Police\r\nHuman Resources Division\r\n1201 Reisterstown Road\r\nPikesville, MD 21208\r\nATTN: Kirsten M. Clouse\r\nKirstenm.clouse@maryland.gov\r\n�\r\n*If you have any questions about this recruitment, please contact\r\nthe Maryland State Police at 410-653-4349.\r\n�\r\n*TTY Users: call via Maryland Relay.\r\n�\r\n*We thank our Veterans for their service to our country and\r\nencourage them to apply.\r\n�\r\n*As an equal opportunity employer, Maryland is committed to\r\nrecruiting, retaining, and promoting employees who are reflective of the\r\nState’s diversity.\r\n�\r\n*Bilingual applicants and people with disabilties are encouraged to apply.\r\n�\r\nIt is the policy of the Maryland State Police\r\nto comply with all applicable federal and state laws prohibiting employment\r\ndiscrimination and to provide equal employment opportunity to all employees and\r\napplicants for employment without regard to age, ancestry, color, gender,\r\nidentity and expression, genetic information, marital status, mental or\r\nphysical disability, national origin, race, religious affiliation, belief or\r\nopinion, sex, sexual orientation or any other protected status.\r\n