HUMAN CAPITAL COORDINATOR (ADMINISTRATIVE SPECIALIST III)

Introduction

\r\nMaryland’s\r\nFamily and Medical Leave Insurance (FAMLI) program makes sure all workers in\r\nMaryland have paid time off for medical and family reasons. FAMLI is a social\r\ninsurance system covering 2.6 million workers and 180,000 employers, delivered\r\nas a digitally native, public-facing service. We’re in the early stages of\r\nbuilding something as big and as far-reaching as unemployment insurance or a\r\nnew health department. We know that delivering services primarily through a\r\nwebsite, over the Internet, is a new way of doing business in government.\r\nThe\r\nHuman Capital Strategy Coordinator will equip FAMLI to effectively deliver paid\r\nleave to Maryland workers by facilitating talent acquisition and organizational\r\ngrowth. As\r\npart of the�Human\r\nCapital Strategy team, the coordinator will have the opportunity to help build\r\na team that focuses on a number of exciting human capital challenges that come\r\nwith a new, fast-growing organization, such providing guidance and support to\r\nmanagers in hiring and performance management; assessing workforce gaps and\r\nidentifying strategies to address them; and creating and implementing\r\nstrategies for creating a culture that attracts and retains excellent\r\nemployees.\r\nYou will be joining us\r\nat the very beginning of our journey to make FAMLI a reality in Maryland and\r\nwill be able to help chart our course. If you’re ready to help make FAMLI a\r\ngreat place to work and facilitate our growth, this is the role for you.\r\n\r\n\r\n

GRADE

12\r\n

LOCATION OF POSITION

100 S. Charles Street\r\nBaltimore, Maryland 21201\r\n

Main Purpose of Job

The Human Capital Coordinator is an intermediate-level position on the Human Capital Strategy team within the Division of Family and Medical Leave Insurance (FAMLI) at the Maryland Department of Labor. The Human Capital Coordinator will support the FAMLI Division’s people operations, from coordinating new employee onboarding to assisting with employee engagement activities, as directed by the Human Capital Strategy Lead. The Human Capital Coordinator will execute strategies that enhance organizational capabilities, processes, and structures to support sustainable growth, and optimize efficiency, resource utilization, and performance across the FAMLI Division.

POSITION DUTIES

\r\n\r\nDuties of this position include but are not limited to:\r\n\r\nEmployee Support and Engagement\r\n\r\n●\r\nPerforms\r\nFAMLI-specific employee lifecycle tasks such as enrolling employees in\r\nonboarding sessions;\r\n●\r\nAssists\r\nwith the development of policies, procedures, and communicates updates to\r\nemployees;\r\n●\r\nKeeps\r\nthe FAMLI calendar with events, meetings, and employee recognition programs;\r\n●\r\nResponds\r\nto inquiries and correspondence, escalating as necessary;\r\n●\r\nCoordinates\r\noptional engagement initiatives such as surveys, events, and recognition\r\nprograms;\r\n●\r\nResearches\r\nand gathers information recruitment, retention, and other human capital-related\r\nissues;\r\n●\r\nTracks\r\nand coordinates human resources-related training and professional development\r\nof employees in collaboration with Department of Labor’s and FAMLI’s training\r\nteams;\r\n●\r\nFosters\r\na culture of continuous learning within FAMLI;�\r\nSupervisor Support�\r\n●\r\nProvides\r\nrecruitment support to hiring managers to facilitate expedient and strategic\r\nhiring, including:\r\n\t○\r\nReviewing\r\nand submitting job announcements for posting.\r\n\t○\r\nProviding\r\nguidance on filling out recruitment and hiring forms and submitting required\r\ndocumentation.\r\n\t○\r\nEnsuring\r\ninterview panel and questions receive necessary approval.\r\n\t○\r\nCommunicating\r\nwith hiring managers throughout the recruitment process.\r\n\t○\r\nRequesting,\r\nreviewing, and submitting required documentation to Human Resources.\r\n\t○\r\nReviewing\r\napplications for vacancies at the request of hiring managers.\r\n\t○ Requesting\r\nand reviewing eligible lists from other recruitments as needed.\r\n\t○\r\nSubmitting\r\ninformation to Human Resources to extend job offers to selected candidates.\r\n●\r\nContributing\r\nto and implementing creative recruitment strategies, including recruitment\r\nevents.\r\n● Assists\r\nwith performance management and development, including helping to coordinate\r\nthe biannual performance evaluation process.\r\n●\r\nCreates\r\nfeedback goals for leaders and supervisors outside of the performance\r\nevaluation process, including providing regular check-ins and recognizing and\r\nrewarding high performers.\r\nOther�\r\n●\r\nReads\r\nreports and summarizes information for supervisor's review.\r\n●\r\nPrepares\r\nand maintains statistical and numerical reports and records.�\r\n● Performs other duties as assigned.\r\n\r\n

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.\r\nExperience: Two years of experience performing administrative staff, clerical, clerical technical, or secretarial work.�\r\nNotes:\r\n1. Candidates may substitute 30 college credit hours from an accredited college or university for each year of the required experience.\r\n2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.\r\n

DESIRED OR PREFERRED QUALIFICATIONS

\r\n● One (1) year of experience managing the lifecycle within an organization, including recruiting, onboarding, employee relations, training and development, and ensuring compliance with employment laws.\r\n● One (1) year of professional and/or administrative experience.\r\n● One (1) year of experience using Applicant Tracking Systems (ATS), such as Workday, ADP, or Paychex.\r\n

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland. \r\n

SPECIAL REQUIREMENTS

All candidates are\r\nsubject to a background check against files maintained by the Division of\r\nUnemployment Insurance (Labor/DUI) to determine whether any monies are owed to\r\nLabor/DUI as a result of unemployment insurance overpayment/fraud. Any unpaid\r\ndebt may have an impact on whether or not a candidate is offered employment.\r\n

SELECTION PROCESS

Please make sure\r\nthat you provide enough information on your application to show that you meet\r\nthe qualifications for this recruitment. All information concerning your\r\nqualifications must be submitted by the closing date. Unfortunately, we won't\r\nconsider information submitted after this date.�Successful candidates will\r\nbe ranked as best qualified, better qualified, or qualified and placed on\r\nthe�eligible (employment) list for at least one year.\r\n\r\nPlease\r\nnote:�A resume and cover letter are strongly encouraged for this position. Please upload oneWord or PDF file that includes your combined cover letter and resume using the “Transcript”upload function, or via the JobAps “Other” tab. However, only the\r\ninformation provided in the application will be reviewed and considered in the\r\nevaluation process.\r\n \r\nAll information\r\nconcerning the qualifications, including any required documentation (diploma,\r\ntranscript, certificate, etc.), must be submitted and received by the closing\r\ndate. Information submitted after this date will not be considered.\r\n

EXAMINATION PROCESS

The assessment may consist of\r\na rating of your education, training, and experience related to the\r\nrequirements of the position.�It is important that you provide complete and accurate\r\ninformation on your application.�Please report all experience and\r\neducation that is related to this position. The examination for this recruitment will be\r\nan evaluation and rating of the information provided on your application.\r\nTherefore, it is essential that the application is filled out completely and\r\naccurately, listing all relevant education and experience, addressing the\r\nspecific qualifications shown above and submitting any required documentation\r\n(diploma, transcript, certification, license, etc.). Please include clear,\r\ndetailed and specific information on your application regarding experience\r\nqualifications related to the minimum qualifications, desired, and/or selective\r\nqualifications of the position.\r\n�\r\n***Please note that your\r\nanswers on the supplemental questionnaire must correspond to the information\r\nprovided on your application to receive credit.\r\n

BENEFITS

This is a full-time, permanent\r\nposition and eligible for full State benefits, which include:\r\n● Flexible hours and hybrid\r\nteleworking�\r\n● Paid holidays 12-13 per\r\nyear�\r\n● Generous paid leave package\r\n(annual, sick, personal and compensatory leave)�\r\n● State Pension ('defined\r\nbenefit' plan) \r\n● Tax-deferred supplemental\r\nretirement savings plans (401(k) and 457)�\r\n● Comprehensive, subsidized\r\nhealth, dental and prescription plans with little to no deductibles, free\r\ngeneric prescriptions, and free preventative health services�\r\n● Flexible Spending Account\r\nplans for Health Care and Daycare�\r\n● State Employees Credit Union\r\n�\r\nTo learn more, please click\r\nthis link STATE OF MARYLAND BENEFITS\r\n

FURTHER INSTRUCTIONS

The online\r\napplication is STRONGLY preferred. However, if you are unable to apply online,\r\nor having difficulty with your login or password, please contact DBM's Helpdesk\r\ndirectly at (410) 767- 4850 (8:00 AM to 5:00 PM daily, except for holidays and\r\nweekends). After business hours, please submit an email request to Application.Help@maryland.gov. \r\nU.S.�Military\r\nVeterans may qualify for additional bonus points towards certification. Any job\r\noffer will be contingent on the candidate providing a U.S. Military form DD 214\r\nverifying honorable discharge from service prior to starting employment (and\r\nmay be requested prior to interview).�Permanent State employees do not\r\nneed to submit proof of Veterans’ status.�\r\nIf you encounter\r\ndifficulty attaching required or optional documentation, you may contact Erika\r\nLeonard-Anderson via email to erika.leonard-anderson1@maryland.gov. Please be\r\nsure to include your name, identification number (Easy ID#) and job\r\nannouncement number on any documentation to ensure timely processing.\r\nPLEASE DO NOT FAX OR\r\nEMAIL UNSOLICITED DOCUMENTATION\r\nCompleted\r\napplications, required documentation, and any required addendums may be mailed\r\nto:\r\nMaryland\r\nDepartment of Labor / Office of Administration\r\nAttn: Erika Leonard-Anderson\r\n26-002043-0022\r\n100 S. Charles Street, 5th Floor\r\nBaltimore, MD 21201\r\nThe MD State\r\nApplication Form can be found online\r\nMaryland Department\r\nof Labor, Licensing and Regulation is an equal opportunity employer. It is the\r\npolicy of MD Labor that all persons have equal opportunity and access to\r\nemployment opportunities, services, and facilities without regard to race,\r\nreligion, color, sex, age, national origin or ancestry, marital status,\r\nparental status, sexual orientation, disability or veteran status.\r\n