Human Resource Executive

Objective

To provide support in the various human resource functions, which include recruitment, staffing, training and development, performance monitoring and employee counselling. HR Coordinator provides assistance to HR Management and team members.

Reports To

Human Resources Manager

KEY DUTIES / RESPONSIBILITIES

Recruitment

• Maintain the Careers email and allocate CV to the relevant folder by departments.
• Arrange interviews by request from HRM
• Compete two reference checks once candidate is shortlisted
• Make offers as per the guidelines of HRM
• Follow up on candidates and coordinate.

Commencements

• Ensure documentation is completed at commencement of employment for all resort based grade employees as per the commencement checklist
• Make welcome announcement to all new team members once the transfer is confirmed.
• Coordinate with staff area attendant to prepare the welcome basket for the new arrivals
• Meet Team on arrival and do staff area orientation
• Processing of PTF forms for PeopleasHR & Payroll with all the details.

Payroll

• Handover monthly PTF forms for commencement, termination, change of status and holidays.
• Process any unpaid leave.
• Update the timesheet of HR and get all the signatures.
• File all the department timesheets.
• Arrange advance pay for holiday leave

Administration

• Maintain personnel files for all property grade Team
• Maintain Team database (Accommodation) in Fusion
• Track probation reviews from Fusion by every month

Track performance reviews.

• Coordinate with HRM about the passport and Visa Cards.
• Assist HRM in all HR functions

Terminations

• Calculate finals pays for property team members
• Arrange resignations accept letter together with clearance form, Exit interview form and get approved by HRM
• Ensure PTF forms are complete for terminations

Accommodation

• Allocate rooms for new Team and book by HR system
• Check rooms are clean for new arrivals
• Follow up on Maintenance requests for rooms
• Maintain key system for all Team rooms
• Arrange room inspections every month as required
• Advise HR HR Manager for any issues

Recognition

• Send invitation for monthly award by 24th of month.
• Have nominations out for voting by 5th of month
• Complete letters, certificates, vouchers, money etc for winners and nominees
• Organize reward event by 12th of month
• Organize monthly birthday cards

Team Welfare

• Organize monthly calendar of events for team members. Liaise with one department per month for one social event each month.
• Routinely check Team facilities, internet room, Team gym etc for any issues that arise with maintenance cleanliness
• Order consumable items for staff area.
• Arrange calendar for special Team events, and Public Holidays
• Advise HRM of any issues

WORKING CONDITIONS:

Office Space:

Office Space:

• HR Office
• Technological Support (Computer, Landline Phone Connection etc.):
• As of when it is necessary and needed to perform specified project/ task.

General:

• Subject to the fact that he/she may from time to time be expected to work outside normal hours in order to meet reporting deadlines and take full responsibility of the department thereby extending his/her support whenever needed.

PERFORMANCE STANDARDS:

Specific financial measures of performance:

• To be agreed at each appraisal

Specific non-financial measures of performance:

• To be agreed on recruitment and at each appraisal.

General measures of performance:

• As a member of the department, he/she is required to set the highest standards of performance both within his department and as an example for others outside his department.

Frequency of appraisal:

• Performance to be appraised annually or as per policy of the company

Appraiser:

• To be appraised by the immediate superior.

This is not an exhaustive list of responsibilities; it is only an indication of the duties and responsibilities expected from you. You could be subject to any other duty and responsibility by the management as and when required.