Events Office Assistant

Nashville Zoo is dedicated to inspiring a culture of understanding and discovery of our natural world through conservation, innovation, and leadership. With a diverse collection of animals and a commitment to wildlife preservation, we provide engaging experiences for visitors of all ages.

• →Inputs, maintains and communicates the needs of the Zoo reservation calendar
• →Maintains a prompt and professional flow of communication between the events team and both internal and external clients
• →Serves as the Birthday Party Booking Agent by professionally contracting and relaying client needs
• →To include: prompt client communication, upselling tactics, contracting, and scheduling of inclusions
• →Communicates birthday party needs and client information to Party Hosts for event execution and executes birthday party programming when necessary
• →Serves as the primary for training and staffing of additional Party Hosts
• →Coordinates internal Zoo meetings and events to include tasks such as resource allocation of equipment and diagram creation
• →Maintains and communicates monthly departmental calendars, task lists, and meeting agendas
• →Inventories and organizes “in office” event materials including birthday party program materials, Zoo linens, and general event materials
• →Data input and processing of financial, ticketing, and contract paperwork
• →General office oversight including recording meeting notes, copying & filing, office supply orders, processing financial transactions, funneling inquiries from Zoo staff/general public to the appropriate Event Staff, and overall cleanliness/organization of the Events Office and storage.
• →Entry level event duties such as: booking and scheduling of musicians, activation of enrichment activities, supervision of sponsorship days, etc.
• →Provides the event team assistance with brainstorming, research and development, program description, and content creation
• →Provides day-of event execution assistance for public or private event programming when needed
• →Other duties as assigned.

• →This is an outdoor position; applicants will work outside year-round in inclement weather conditions such as extreme high/low temperatures, snow and rain conditions. 
• →Stand, sit, or walk for an extended period of time or for an entire work shift. Applicants are required to have the ability to bend, stoop and extend oneself etc., as required for performing assigned tasks. 
• →Move, lift, carry, push, pull, and place objects weighing less than or equal to 50 pounds without assistance
• →Ability to operate golf cart or RTV vehicle.
• →Business attire is generally business casual; Nashville Zoo polo is provided to wear for events. 

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. 

• Ability to work without direct supervision.
• Must be energetic, result and detail oriented, with strong organizational skills
• Excellent interpersonal skills with clients, guests and staff
• Must represent the Zoo in positive manner at all times
• Able to take full initiative in starting and completing tasks
• Must be proficient in Excel and Word
• Accurate and efficient, time management skills.
• Able and willing to work a non-standard work week, including nights and weekends and a flexible schedule.
• Excellent written and oral communication skills.
• Must possess a valid driver’s license.

• High School graduate or equivalent.
• Bachelor's degree preferred but not required.
• 1+ year of customer service or event experience. Internships are accepted as experience.

Nashville Zoo is an Equal Employment Opportunity (EEO) employer and maintains a drug-free work environment. All employment is at-will.

• All candidates are required to successfully complete a criminal background check and drug screening prior to hire.
• Pre-employment and annual tuberculosis (TB) screenings are a condition of continued employment.