Nxscale8mo ago

Technical Admin and Sourcing Specialist

PhilippinesRemoteFull Time (Work from Home)mid

RecruiterSourcing SpecialistPeopleProcurement & Purchasing

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Quick Summary

Overview

nXscale provides flexible outsourcing solutions for startups and scaleups. We partner with global companies to help them build teams and scale operations. Our client is a digital consultancy specializing in enterprise strategy, data, emerging technologies, and engineering.

Technical Tools

RecruiterSourcing SpecialistPeopleProcurement & Purchasing

nXscale provides flexible outsourcing solutions for startups and scaleups. We partner with global companies to help them build teams and scale operations.

Our client is a digital consultancy specializing in enterprise strategy, data, emerging technologies, and engineering. They partner with organizations in industries such as finance, government, and telecommunications to deliver innovative, customer-centric, and future-ready digital solutions.

As a Technical Admin & Sourcing Specialist, you will play a vital role in supporting the recruitment team by managing administrative tasks and identifying potential candidates for technical positions. You’ll partner closely with Hiring Managers, Recruiters, and executives to keep processes organized and pipelines active. To be successful in this role, you should have a good working knowledge of technology, technical roles, and technical skills, as well as knowledge of the recruitment process.

This role also encourages curiosity in exploring new technologies—particularly Artificial Intelligence (AI)—to discover how they might be applied to make sourcing and administrative processes more effective, efficient, and forward-looking.

While the initial focus will be on administrative support and sourcing, there will be opportunities to expand into end-to-end recruitment responsibilities over time.

Focus on sourcing potential candidates through online channels (e.g. social platforms and professional networks)

Support the recruitment team with administrative tasks (scheduling interviews, preparing hiring documents, maintaining ATS records) and drive recruitment lifecycle activities including creating/posting job descriptions, sourcing and screening resumes, and coordinating interviews with the hiring managers

Prepare hiring documents, determine selection criteria and execute hiring strategies

Plan interview and selection procedures, including screening calls, assessments and in-person interviews

Assess candidate information, including resumes and contact details, using our Applicant Tracking System

Create timely reports on key talent acquisition metrics

Proactively seek market intelligence to gain competitive advantage in attraction, assessment and sourcing methodologies

Research talent acquisition trends in the staffing industry

Keeping track of all applicants as well as keeping applicants informed on the application process.

Be a subject matter expert in your area of focus by regularly track and analyze pipeline and performance data to share with internal stakeholders external trends

Stay curious about emerging technologies such as AI, exploring how these tools could potentially support sourcing, screening, and administrative efficiency.

At least 4 years of sourcing, recruiting or other applicable experience hiring for technical roles

BSc in Human Resources Management, Psychology or relevant field is preferred

Familiarity with social media, resume databases, job boards and professional networks (e.g. LinkedIn, Jobstreet, Kalibrr, etc.) and applicant tracking systems (ATS)

Hands-on experience with full-cycle recruiting using various interview techniques and evaluation methods is an advantage

Ability to effectively network & build relationships inside and outside the organization

Excellent verbal and written communication skills

Ability to prioritize multiple hiring and recruiting managers, priorities, roles

Experience researching, building, and driving strategic plans

Comfortable working under pressure and addressing challenges directly

Ability to work independently and adapt to new tools and processes

Openness to learning and experimenting with AI-driven tools to enhance sourcing and administrative processes, with a mindset of continuous discovery and innovation