Payroll and Administration Assistant

Payroll & Administration Assistant

We are seeking a detail-oriented and organized Payroll & Administration Assistant to support the company's payroll operations and administrative functions. The successful candidate will be responsible for end-to-end payroll processing, employee records management, contract administration, and coordination of employee-related activities while ensuring compliance with company policies and relevant employment regulations.

Payroll Administration

• →Process monthly payroll accurately and on time for employees and external staff.
• →Maintain and reconcile employee timekeeping and attendance records.
• →Input and update employee information, including new hires, terminations, salary adjustments, and benefits in the payroll system.
• →Review and approve medical claims, leave records, and payroll-related transactions.
• →Perform payroll reconciliation and ensure compliance with payroll procedures and deadlines.
• →Manage payroll billing and related documentation.

Employee Records & Contract Management

• →Prepare employment contracts, contract renewals, and amendments for external staff.
• →Coordinate the distribution and collection of signed employment contracts.
• →Maintain accurate and up-to-date employee personnel files and records.
• →Ensure confidentiality and proper handling of employee information.

Administrative Support

• →Schedule and coordinate employee training courses and medical check-ups.
• →Maintain medical claims records and other HR administrative databases.
• →Prepare and submit monthly waiver of levy applications and other required employment-related submissions.
• →Assist with general administrative duties and documentation management.
• →Provide support on ad hoc administrative and payroll-related projects as assigned.

Qualifications & Experience

• →Minimum 1 year of experience in payroll processing and administrative support.
• →Experience handling payroll software and Microsoft Excel.
• →Familiarity with payroll regulations, statutory requirements, and employment administration.
• →Knowledge of Singapore Ministry of Manpower (MOM) regulations is an advantage.
• →Experience in maintaining employee records and handling confidential information.

Skills & Competencies

• →Strong attention to detail and high level of accuracy.
• →Excellent organizational and time management skills.
• →Ability to work independently with minimal supervision.
• →Strong numerical and analytical abilities.
• →Good communication and interpersonal skills.
• →Proficient in Microsoft Office applications, particularly Excel.
• →Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

Key Performance Indicators (KPIs)

• →Timely and accurate payroll processing.
• →Accuracy of employee records and payroll data.
• →Compliance with payroll and employment regulations.
• →Timely completion of administrative tasks and submissions.
• →Efficient management of employee documentation and contracts.