Project Bookkeeper/Financial Administrator

An NPO is looking for a meticulous Project Bookkeeper/Financial Administrator to maintain robust financial administration and project bookkeeping. This role is offered on a month-to-month contract basis and is fully in-office at the organisation’s headquarters. Reporting directly to the Finance Manager, the successful candidate will provide critical oversight of project-specific accounts, ensuring all financial activities align with internal controls and stringent funder requirements. This position is ideal for a detail-oriented professional capable of managing complex reconciliations and stakeholder relationships within a mission-driven environment. Key Responsibilities Financial Management & Accounting: Manage the full cycle of project book-keeping, including the processing and review of cashbooks, bank reconciliations, and inter-account transfers. Revenue & Expense Integrity: Ensure the accuracy and completeness of project revenue and expenses while preparing journals for review and posting. Accounts Payable & Receivable: Oversee creditor payments, debit orders, and reconciliations, while monitoring age analysis to ensure all overdue items are resolved timeously. Statutory Compliance: Accurately account for VAT, complete SARS returns, and prepare schedules for Employee Tax and UIF payments. Audit & Compliance Support: Assist with the execution of annual statutory and funder audits, as well as site visits, ensuring all documentation meets governance standards. Cash Flow Coordination: Monitor bank balances and facilitate regular drawdowns to ensure adequate project funding and liquidity. Reporting & Budgeting: Support the reporting function by reconciling funder reports to the general ledger and assisting with budget preparation as requested. Stakeholder Management: Maintain and build professional relationships with external suppliers and auditors, as well as internal programme and field staff. People Management: Direct and plan work for team members, manage timesheets and leave, and provide performance feedback to resolve operational challenges. Requirements Education: A Certificate or Diploma in Bookkeeping or Financial Administration. Experience: A minimum of 3 years’ experience in financial accounting or administration, preferably within the NPO sector. Technical Proficiency: Advanced MS Office skills and a valid Code 08 driver’s licence. Core Competencies: Exceptional communication skills, analytical thinking, and sound judgement in decision-making. Preferred Qualifications Experience operating within funder-regulated environments (e.g., USAID, Global Fund). Required Software Skills Pastel SAP SharePoint Fraxion Microsoft Excel (Advanced) Benefits Engage in meaningful work that contributes to the South African health sector. Work within a professional, structured finance team that values transparency and accountability.