Accounts Payable Specialist

RIVER OAKS PROPERTIES

JOB TITLE:        Accounts Payable Specialist

DEPARTMENT: Accounting

REPORTS TO:   Accounting Manager

FLSA STATUS:  Non-Exempt

About ROP:

Founded in 1959, River Oaks Properties is a national owner of retail properties, with a primary focus on El Paso, South Florida, and other markets across the country. Our success is driven by strategic investments in high-traffic, rapidly growing areas, a steadfast commitment to quality construction, and a proactive approach to property management.

With a portfolio of over 190 properties, we have earned an unparalleled reputation for excellence in commercial real estate. Our in-house teams specializing in construction, accounting, property management, and leasing enable a fully integrated and efficient approach to property development and operations.

For more than six decades, we’ve built long-term investments that support the growth of local communities and foster strong, lasting partnerships with both regional and national businesses.

PRINCIPAL DUTIES AND RESPONSIBILITIES include the following.  Other duties may be assigned:

• A/P entry on daily basis and tracking of monthly payables
• A/P set up and maintain activity and balances on green ledgers in A/P files (security, insurance, equipment rental, bookkeeping, disposal services, pest control, plant maintenance, landscaping, property tax consultant, security service, elevator maintenance, postage, office, rent, etc.)
• A/P coding, taping and verification to contract service price, work order, approved proposals or Owner authorization
• A/P timely check preparation in accordance with the A/P procedures (weekly; EOM/FOM recurring administrative payables and on as-needed basis)
• A/P research and resolve internal documentation/approvals
• A/P process security deposit refund checks
• A/P process voided checks
• A/P update, reconcile to Lease charges and process monthly recurring commission payables to outside brokers
• A/P bi-monthly processing of legal bills. Provide files and legal bills to the construction department when applicable.
• A/P set up new vendors, request W9 from vendors and updated database with tax id’s
• A/P assist in annual 1099 preparation
• J/E reclassifications
• N/P process recurring Note payments and assist with Mortgage Payable function in database
• N/P reconciliation to lender statements and P&I calculations
• N/P assist with P&I and escrow updates in database on all Notes
• N/P assist with maintenance of monthly/quarterly/annual mortgage schedules
• N/P assist with transmission to all lenders on a timely basis per lender requirements

Other duties to include:

• Coordinate with accounting staff, copying, scanning, attaching CAM documentation into database and filing of all completed items daily
• Review of scanned/attached payables and backup
• Filing – set up new vendor files annually and on an on-going basis throughout the year
• Assist with CAM billing documentation, copies, mailings and filing
• Special accounting and administrative projects as needed and when assigned
• Assist front desk during lunch hour when scheduled, answer phone & direct calls, entering leads into Leasing Manager, receive payments, greet and direct clients/visitors/vendors per ROP Reception Script.
• Daily shredding

Vice President of Finance office:

• Handle special projects assigned by Vice President of Finance or other Accounting Managers