New Jersey - Executive Administrative Assistant

This is a full-time, salaried Executive Administrative Assistant role based in our New Jersey office, reporting directly to the CEO with cross-reporting to our director leadership team. This is an in-office role where the day-to-day work happens; you'll be at the center of operations, keeping executives organized, informed, and moving.

You're organized, proactive, and energized by helping others operate at their best in a fast-paced, growing environment. You take pride in staying one step ahead, anticipating needs, solving problems, and keeping priorities on track without missing the details. You're collaborative, communicative, and dependable, with a strong sense of ownership and a drive to make an immediate impact wherever you can.

• →Support the CEO and three Directors with calendar management, travel coordination, and executive communications, protecting their time and ensuring they're always prepared for what's next.

• →Serve as a coordination layer across the CEO, Engineering, Marketing, and HR, helping each Director's initiatives stay visible and on track by managing timelines, following up on action items, and surfacing blockers before they escalate.

• →Own meeting infrastructure in support of leadership: build agendas based on each Director or the CEO’s priorities, capture and distribute action items, and maintain accountability cadences that keep projects progressing between touchpoints.

• →Coordinate logistics for high-visibility initiatives, including product launches, recruiting cycles, and company-wide programs, managing the operational details so Directors can stay focused on the work itself.

• →Facilitate communication across teams when Directors need information shared, aligned, or escalated, acting as a trusted relay, not a decision-maker, and keeping the right people informed at the right time.

• →Oversee day-to-day office operations, vendor management, supply inventory, office events, maintenance coordination, ensuring the environment runs smoothly so the team can focus on their priorities.

• →Handle sensitive information across personnel, strategy, and business operations with consistent discretion and professionalism.

• 3–5 years of experience as an executive assistant or administrative assistant supporting senior leadership.

• A track record of handling sensitive and confidential information with professionalism and discretion.

• Demonstrated ability to manage complex executive calendars, coordinate multi-leg travel, and handle last-minute scheduling changes with composure.

• Proficiency in Microsoft 365 (Outlook, Teams, SharePoint, Word, PowerPoint) or Google Workspace at a level that supports executive-level work.

• Experience coordinating office events, meetings, and internal communications across multiple stakeholders.

• Clear, professional communication skills both written and verbal, with executives, directors, vendors, and external partners.

• A self-starter mindset: you anticipate needs, manage competing priorities, and follow through without being asked twice.

• High school diploma or equivalent required; associate or bachelor's degree plus.

• The compensation range for this position is $60,000 and will be determined based upon a candidate’s experience.

• The typical working hours for this position are 8 am – 4 pm ET.

• This job position is exempt from overtime as determined by the FLSA standards.

• Travel is expected for this position only for company held events up to 5% which is anticipated to be overnight in several domestic locations. International travel may be required in the future depending on business needs.

At RPH, we believe in taking care of our team on and off the job. That’s why we offer a comprehensive benefits package that includes:

• Employer covered premiums for Medical, Dental, and Vision Insurance – 100% covered for employees, so you can focus on your health without the extra cost.

• 401(k) Retirement Plan & Employer Contribution - RPH contributes a fixed percentage of your pay automatically alongside your contributions to investing in your long-term success.

• Paid Time Off & Holidays – Enjoy a healthy work-life balance with generous PTO and paid holidays.

• Paid Parental Leave – We know the best teams are built by people with full lives outside of work.

• Life & Disability Insurance – Coverage to help protect you and your loved ones.

RPH is proudly an equal opportunity employer, and we are committed to hiring a diverse workforce. If you have a disability or special need for accommodation, please submit the accommodation request. Veterans are encouraged to apply. RPH participates in E-Verify.