Texas - Executive Administrative Assistant

This is a full-time, salaried Executive Administrative Assistant role based in our San Antonio office, reporting directly to the CEO with cross-reporting to our director leadership team. This is an in-office role where the day-to-day work happens, you'll be at the center of operations, keeping executives organized, informed, and moving.

You're organized, proactive, and energized by helping others operate at their best in a fast-paced, growing environment. You take pride in staying one step ahead, anticipating needs, solving problems, and keeping priorities on track without missing the details. You're collaborative, communicative, and dependable, with a strong sense of ownership and a drive to make an immediate impact wherever you can.

• →Provide daily administrative support to the CEO and leadership team, including three Directors, helping managing calendars, scheduling meetings, coordinating travel, and preparing materials to keep executive operations running smoothly.

• →Coordinate internal and external meetings, communications, and events, including preparing agendas, tracking action items, and following up on priorities and deadlines.

• →Oversee day-to-day office operations, including vendor management, office supply inventory, and maintenance coordination.

• →Support company initiatives and office activities by coordinating logistics for meetings, events, and deliveries, while handling sensitive information with professionalism and discretion.

• →Serve as a reliable point of contact across teams, helping facilitate communication and keeping the right people informed at the right time.

• 3–5 years of experience as an executive assistant or administrative assistant supporting senior leadership.

• A track record of handling sensitive and confidential information with professionalism and discretion.

• Demonstrated ability to manage complex executive calendars, coordinate multi-leg travel, and handle last-minute scheduling changes with composure.

• Strong Proficiency in Microsoft 365 (Outlook, Teams, SharePoint, Word, PowerPoint) or Google Workspace at a level that supports executive-level work.

• Experience coordinating office events, meetings, and internal communications across multiple stakeholders.

• Clear, professional communication skills both written and verbal, with executives, directors, vendors, and external partners.

• A self-starter mindset: you anticipate needs, manage competing priorities, and follow through without being asked twice.

• High school diploma or equivalent required; associate's or bachelor's degree a plus.

• The starting compensation range for this position is $60,000 and will be determined based upon a candidate’s experience.

• The typical working hours for this position are 8 am – 4 pm CT

• This job position is exempt to overtime as determined by the FLSA standards.

• Travel is expected for this position only for company held events up to 5% which is anticipated to be overnight in several domestic locations. International travel may be required in the future depending on business needs.

At RPH, we believe in taking care of our team on and off the job. That’s why we offer a comprehensive benefits package that includes:

• Employer covered premiums for Medical, Dental, and Vision Insurance – 100% covered for employees, so you can focus on your health without the extra cost.

• 401(k) Retirement Plan & Employer Contribution - RPH contributes a fixed percentage of your pay automatically alongside your contributions to investing in your long term success.

• Paid Time Off & Holidays – Enjoy a healthy work-life balance with generous PTO and paid holidays.

• Paid Parental Leave – We know the best teams are built by people with full lives outside of work.

• Life & Disability Insurance – Coverage to help protect you and your loved ones.

RPH is proudly an equal opportunity employer, and we are committed to hiring a diverse workforce. If you have a disability or special need that requires accommodation, please submit the accommodation request. Veterans are encouraged to apply. RPH participates in E-Verify.