[DN] HR Operations & Administration Coordinator

Sioux Group was founded in 1996 in the Netherlands. With over 1,400 engineers, Sioux supports or acts as the R&D partner of leading high-tech companies. We aim to add value to our clients by developing innovative and high-tech solutions that contribute to a smarter, safer, healthier, more enjoyable, and more sustainable society.

Sioux has been recognized as an employer of choice, including awards such as Best ICT Company to Work For and Great Place to Work. In addition to our strong presence in Europe, Sioux is rapidly expanding in Asia, with offices in Vietnam, China, Singapore, and India.

With a strong heritage and a diverse international team, Sioux is proud of our core values: Own it and make it happen, Grow and innovate together, and Surprise customers. If these values resonate with you, we would love to welcome you to our team.

We are looking for an HR Operations & Administration Coordinator to support and coordinate HR operations, employee lifecycle processes, office administration, internal communication, and employee engagement activities across Sioux Vietnam and Singapore.

The role works closely with employees, managers, the HR team, and external partners to ensure smooth and efficient HR processes and positive employee experience.

• Coordinate and follow up on key employee lifecycle processes, including onboarding, probation, internal employee changes, and offboarding.

• Maintain employee records, HR master data, and personnel documentation.

• Support employees and managers with day-to-day HR matters.

• Support HR-related document preparation, including company CV formatting and translation.

• Ensure HR processes and documentation are accurate, timely, and handled with confidentiality.

• Coordinate day-to-day office administration for Vietnam and Singapore, including office supplies, meals, cleaning, facilities, access cards, parking, renovation, and office decoration.

• Coordinate business trip for employees in Vietnam and Singapore, including visas, flights, accommodation, and transportation.

• Coordinate internal events, employee activities, sharing sessions, employee engagement initiatives, and charity activities.

• Prepare internal announcements and newsletters and coordinate onboarding culture sessions.

• Coordinate company branding and employee materials, including name badges, brochures, standees, T-shirts, notebooks, welcome kits, and other promotional materials.

• Support regional HR projects, HRIS implementation, and process improvement initiatives.

• Support HR data, reporting, and other HR initiatives.

• Handle ad-hoc HR and administrative tasks as required.

• Create content and managing community channels of Employer Brand/Sourcing such as Website, Social Media, LinkedIn Career.

• Design banners, graphics for company events/workshop/etc.

• Bachelor's degree in Human Resources, Business Administration, Management, or a related field.

• At least 3 years of experience in HR Operations, HR Administration, People Operations, or a similar role.

• Solid understanding of employee lifecycle processes and HR administration.

• Experience independently managing and coordinating HR processes, employee engagement activities, and internal initiatives with multiple stakeholders.

• Strong organizational, communication, and coordination skills with good attention to detail.

• Good command of English and Vietnamese, both written and spoken.

• Proactive, problem-solving mindset, service-oriented, and able to manage multiple priorities independently.

• Good proficiency in Microsoft Office /and willingness to learn HR systems.

• High level of confidentiality, professionalism, and ownership.

• • 1st anniversary = 1 million

  • 3rd anniversary = 3 million

  • 5th anniversary = 10 million

  • 10th anniversary = 20 million

• Diverse company culture activities: Company trip, Annual Year End Party, Quarterly party, Company outings, Team building, Lunch & Learn Company anniversary, Family day, X-Mas party, Mid-Autumn, Snack Friday, Food and Snack in the fridge, etc

• Sports activities: Football & Badminton club

• Charity social responsibility activities

If you know someone who fits this position, please feel free to share this!