Leasing & Applicant Coordination Specialist

Position: Leasing & Applicant Coordination Specialist (Part-Time) Overview We are seeking a reliable and detail-oriented specialist to support applicant prescreening, follow-up, and internal tracking for a growing real estate operation in Connecticut. This role is designed to ensure only qualified applicants move forward, while keeping agents and management updated in real time. This position supports the owner’s screening process and plays a key role in maintaining organization and consistency across all applicant activity. Key Responsibilities Applicant Prescreening Conduct initial prescreening calls with prospective tenants Ask a structured set of questions to determine if applicants meet basic qualification criteria Verify applicant information, including checking Connecticut public housing records for eviction or criminal history Ensure only qualified applicants are moved forward in the process Applicant Follow-Up Follow up with prospective tenants who have not completed or submitted their applications Reach out via phone, text, and email to guide applicants through the process Coordinate with agents to ensure no qualified applicant falls through the cracks Application Tracking & Coordination Maintain and update a shared tracking spreadsheet with real-time applicant status Clearly log each applicant’s stage (prescreened, in progress, incomplete, submitted, etc.) Communicate updates to agents and management as needed Zillow Account Management (as needed) Upload new property listings Update pricing and listing details Ensure listings remain accurate and up to date Requirements Strong English communication skills with a professional and confident tone Comfortable asking structured questions and guiding conversations Strong attention to detail and ability to follow a defined screening process Experience using spreadsheets (Google Sheets or Excel) Ability to multitask and keep information updated in real time Previous experience in real estate, leasing, or administrative support is a plus Working Hours Part-time (exact hours to be determined) Potential for increased hours during peak leasing periods What Success Looks Like Only qualified applicants are moved forward in the process Consistent follow-up ensures applicants complete their applications Real-time visibility into applicant status for agents and management Faster leasing process with fewer missed opportunities This role is designed to support, not replace, the owner’s screening process, while ensuring strong follow-up, organization, and execution across all applicant activity.