Engagement Coordinator - 19208

Role: Engagement Coordinator 
Priority Location: Philippines 
Working Hours: Full-Time (20–30 hours/week)
Type of contract: Independent Contractor
Type of job: Remote

The final offer is at the client’s discretion and will depend on the candidate’s interview result, skills, and experience.

The firm operates in a fast-moving, high-touch recruiting environment where responsiveness, precision, and candidate experience directly impact revenue outcomes.

The business has reached a stage of strong inbound demand and consistent referral flow, but operations remain highly manual and unstructured.

Because of this, she is currently operating at capacity while also navigating significant personal change (including recently expanding her family), creating an urgent need for reliable off-hours operational support and execution discipline.

The ideal hire will act as a force multiplier—not just an assistant, but the operational backbone that allows her to focus on high-value recruiting and client work while ensuring nothing falls through the cracks overnight.

Candidate Engagement & Communication

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  Manage end-to-end interview scheduling via Calendly and Outlook

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  Monitor and triage CEO inbox and shared recruiting mailbox overnight

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  Draft personalized candidate responses using approved templates (no mass outreach)

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  Send confirmations, reminders, and post-interview follow-ups

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  Ensure fast response times to maintain candidate momentum across time zones

ATS / CRM Management (Crelate)

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  Maintain clean and accurate candidate records in Crelate ATS

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  Update stages, tags, notes, and activity logs in real time

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  Ensure pipeline hygiene across all active searches

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  Flag stalled candidates or searches requiring immediate attention

Recruiting Operations Support

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  Convert LinkedIn candidate activity into structured ATS entries

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  Take structured notes from Otter.ai transcripts of recruiter/CEO calls

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  Support recruiters by advancing candidates through defined workflows

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  Ensure consistency in process execution across multiple searches

Reporting & Coordination

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  Produce a daily morning brief summarizing overnight activity and priorities

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  Pull weekly pipeline reports and highlight risks or bottlenecks

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  Format and distribute quarterly market insights reports

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  Coordinate logistics for occasional client dinners and recruiting events

Who You Are

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  2+ years experience as an Executive Assistant, Recruiting Coordinator, or Operations/Recruiting Ops support

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  Strong written English with ability to mirror executive tone and communication style

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  Extremely organized — thrives in fast-moving, high-volume environments

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  Comfortable working independently during overnight hours

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  Experience (or strong familiarity) with Outlook, Calendly, Crelate, Notion, and Slack/Teams

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  High level of discretion when handling confidential candidate and client information

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  Recruiting, executive search, or healthcare/healthtech exposure is a strong plus

Working Hours

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  8:00 PM – 4:00 AM Pacific Time (US)

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  12:00 PM – 8:00 PM Manila Time

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  20–30 hours per week initially, with potential to scale to full-time

What We Offer

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  Direct partnership with a high-output executive search founder

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  Long-term role with clear growth potential as the firm scales operations

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  Structured onboarding with clear workflows and expectations

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  Exposure to executive search across high-growth healthcare and healthtech markets

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  Competitive compensation aligned to experience