Real Estate Accounts Payable Specialist - Philippines - 58295870606

Position: Accounts Payable Specialist - Philippines
Type of Contract: Independent Contractor
Working Hours: LA Business Hours: 8:00 AM – 4:00 PM PST (non- negotiable)
Salary Range : $1.200 - $1.800 USD (Depending on experience)

About the company
Our client is a Los Angeles-based real estate investment and asset management company operating a growing, multi-entity portfolio across three primary business verticals: a national car wash acquisition and operations platform, a diversified real estate portfolio (including single-family rentals, multifamily, NNN medical offices, and NNN gas stations), and an additional consumer goods business. We are a fast-moving, professional organization with high standards and a culture of ownership, accountability, and continuous improvement.

About the role
We are seeking a highly organized and detail-oriented Accounts Payable Specialist to take full ownership of the AP function across multiple entities.

This is a remote, full-time role for someone who thrives in a high-volume environment, works independently, and ensures all invoices and payments are processed accurately and on time.

This is not a general bookkeeping role—we’re looking for a true AP specialist who takes pride in clean records, strong controls, and zero missed payments.

Responsibilities:

• Review, verify, and process vendor invoices across multiple entities
• Match invoices to approved purchase orders and completed work orders
• Ensure proper approvals are obtained prior to payment
• Process payments accurately and on schedule
• Resolve discrepancies and vendor issues promptly
• Maintain complete and organized documentation for all transactions

• Manage finance inbox and track all incoming invoices
• Maintain accurate AP aging reports and proactively flag overdue items
• Ensure all payments are properly documented and approved
• Coordinate with property managers on work order verification
• Organize and maintain digital records of all payments

• Reconcile AP transactions with bank statements monthly
• Identify and escalate discrepancies
• Maintain accurate payment records across multiple bank accounts

• Process utility bills and recurring vendor invoices on time
• Track tenant utility allocations and chargebacks
• Ensure uninterrupted services by preventing missed payments

• Maintain accurate and up-to-date AP records
• Provide weekly AP status updates
• Support monthly close by clearing outstanding payables
• Assist with audits, tax preparation, and reporting documentation

Requirements:

• 2+ years of accounts payable or property accounting experience
• Experience handling high-volume invoice processing
• Experience working across multiple entities and bank accounts
• Real estate or property management experience is a strong plus

• Experience with accounting platforms (QuickBooks, AppFolio, Buildium, etc.)
• Strong Excel or Google Sheets skills
• Comfortable with digital document management systems
• Familiarity with invoice matching and approval workflows

• Exceptional attention to detail
• Strong organizational and time management skills
• Ability to work independently with minimal supervision
• Proactive communicator who flags issues early
• High level of integrity and discretion with financial data 

• You have experience in real estate or multi-entity environments
• You consistently keep AP queues clean and organized
• You take full ownership of your responsibilities
• You communicate proactively and don’t need close supervision
• You are highly detail-oriented and process-driven