Senior Accounts Payable Specialist

Employment Type: Full time, independent contractor
Work Model: Remote
Work Hours: US work hours 

The Senior Accounts Payable Specialist supports accounting operations across the organization and affiliated business entities. This role manages high-volume invoice processing, ensures expenses are accurately coded across multiple entities and events, and supports vendor onboarding, compliance, and financial documentation processes.

The position requires strong attention to detail, sound judgment when coding expenses, and the ability to independently manage accounts payable activities in a fast-paced environment with multiple live events and operating entities.

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• Process a high volume of vendor invoices across multiple entities, including PPA Tour, Major League Pickleball, corporate operations, and affiliated businesses

• Enter and manage invoices through the AP automation platform (Stampli)

• Verify invoice accuracy, approvals, and supporting documentation prior to processing

• Maintain organized records of invoices and supporting documentation

• Respond to vendor inquiries regarding invoices and payment status

• Accurately code invoices to the appropriate entity, general ledger account, event classification, and accounting period

• Assign expenses to the correct tournament or event classification

• Distinguish between event-related operational expenses and corporate SG&A expenses

• Review invoices received after period-end and determine the appropriate accounting treatment

• Manage and maintain the accounting department email inbox

• Review incoming requests and route them to the appropriate team members

• Respond to vendor and internal inquiries regarding invoices, payments, and documentation

• Maintain an organized inbox to ensure timely response and follow-up

• Communicate with vendors regarding invoice questions and onboarding requirements

• Collect vendor documentation including W-9 forms and banking information

• Perform TIN matching and maintain accurate vendor records

• Support vendor tax compliance, including 1099 reporting requirements

• Occasionally make purchases using a corporate American Express card on behalf of internal departments

• Collect and maintain itemized receipts and supporting documentation

• Assist with external audit requests related to accounts payable

• Provide invoices, payment records, and documentation for audit testing

• Support month-end close activities, ensuring invoices are recorded in the correct accounting period

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• Experience coding expenses across projects, events, or cost centers

• Familiarity with Sage Intacct

• Experience supporting external audits

• Experience managing 1099 reporting and vendor tax compliance

Experience working in high-volume invoice processing environments

Experience working in a multi-entity accounting environment

• Experience using accounts payable automation platforms such as:

  • Stampli

  • Bill.com

  • Tipalti

  • or similar systems

• Exceptional attention to detail and accuracy

• Strong organizational and time management skills

• Strong written and verbal communication skills

• Ability to independently manage AP workflows and deadlines

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