Business Operations Coordinator

Established in 1744, Sotheby’s promotes access and ownership of exceptional art and luxury objects through auctions, private sales and retail. Our deep expertise across 70 selling categories is supported by a leading technology platform and a global network of specialists spanning 40 countries. Selling categories include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits and Design, as well as collectible cars and real estate through RM Sotheby’s and Concierge. Sotheby’s Financial Services is a leading art lender and provides capital solutions for collectors around the world, having originated more than $12 billion in loans since its inception. Sotheby’s new global headquarters is now open at the iconic Breuer building at 945 Madison Avenue in New York City.

The Business Operations Coordinator position provides dual support to the Business Operations team and the Contemporary Art department. This hybrid role supports departmental business operations and cross‑functional initiatives, with a focus on Contemporary Art valuations, pipeline activities, and sale preparation. The coordinator ensures operational excellence, smooth communication, and consistent documentation across global teams.

• Assist with intake, routing, tracking, and organization of Contemporary valuations (FMV, Estate, Insurance, Retail Replacement, SFS).
• Coordinate with specialists, gather necessary details, and help resolve basic valuation queries.
• Prepare agendas for weekly valuations meetings; capture updates and distribute follow‑ups.
• Support pricing sessions by preparing materials and recording decisions.

• Track sourcing leads, follow‑up tasks, and key information across internal systems.
• Maintain updated pipeline visuals for leadership and specialist teams.
• Support proactive sourcing efforts by gathering inputs from NY specialists and global colleagues.

• Create and update internal sales duty pages and prepare materials for global selling calls.
• Assist with lot targeting workflows in partnership with Sale Heads, Client Development, and Business Intelligence teams.
• Help coordinate evening sale lot captains and maintain accurate summaries throughout the sale cycle.
• Prepare internal visual summaries and one‑sheet information for upcoming sales.

• Maintain and update interest lists for evening sales
• Attend interest debriefs and update internal tracking tools.
• Provide interest updates to PR/Comms prior to sales.
• Assist with bidder placement maps, seating logistics, and phone bidding coordination.

• Update internal records by integrating post‑sale bidder activity into department interest trackers.
• Assist in preparing post‑sale summaries for internal teams.

• Bachelor’s degree or equivalent experience in business operations, arts administration, or a related field.
• 1-2+ years of professional experience in a role involving coordination, problem solving, and prioritization in a fast-paced environment.
• Familiarity with Contemporary Art, art markets, or fine art valuation concepts is a plus but not required.
• Strong organizational, multitasking, and project coordination skills.
• Excellent written and verbal communication.
• Detail‑oriented with strong follow‑through and ownership.
• Ability to work across global teams, time zones, and stakeholder groups.
• A proactive, collaborative, and problem‑solving mindset.
• Proficiency with Microsoft 365, workflow platforms, CRM systems, and spreadsheets.
• Professional discretion and comfort handling sensitive information.
• Adept at handling sensitive and confidential information in a professional manner, maintaining discretion at all times.
• Skillful ability to interact in a professional, mature and collaborative style.
• Flexibility to work some evenings and weekends when necessary.
• Ability to show good judgement and represent the Sotheby’s brand and core competencies.

The proposed base salary for this position ranges from $55,000-$60,000. In addition to base salary successful candidates are eligible to receive a discretionary bonus, as well as a competitive benefits package. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered.