Administrative Sales Support Specialist

Performs a variety of duties to provide outstanding service and support to our customers and Mechanical Products Division Sales staff. Within established procedures performs a variety of administrative support functions to receive, process and complete product orders according to customer specifications by performing the following broad range of duties:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• →Stock orders/inventory management- working with the inside team, the warehouse manager/purchasing manager
• →Working/learning various portals and purchase order generation
• →Coordinate between shipping/ accounting on receipt errors/pricing
• → Receive vendor order acknowledgement, update purchase orders /orders in P21 dates/pricing and communicate changes with Inside
• →Sending a weekly open order report and generating reports for salesmen as requested
• →·Document control- scanning, filing, organizing
• →Receptionist duties when necessary- lunch coverage for a week once a month then as needed in front desk receptionist absence/paid time off
• →Provides administrative support to Outside and Inside Sales staff which may include generating various reports, composing routine correspondence, etc.
• →Receives and reviews product purchase orders to ensure terms and conditions are correct, prepares and issues order confirmations to all appropriate parties;
• →Performs order entry functions by accurately inputting product code, serial number, quantity, price, discount and other pertinent information into the computer system
• →Contacts manufacturer and supplies tracking information when requested
• →Maintains stocked inventory status and prepares monthly reports
• →Maintains appropriate supplies for timely and accurate issuance
• →Organizes and maintains file systems, files correspondence and other records
• →Follows established Quality Assurance programs
• →Communicates with co-workers, management, customers and others in a professional and courteous manner

Associate's degree from a two-year college; or three to five years related experience in industrial distribution. Or equivalent combination of education and experience.