Recruitment Coordinator

Recruiting Coordination & Candidate Lifecycle Management (50%) 

• →Collaborate with hiring managers to identify hiring needs and facilitate the approval process for open positions  

• →Schedule and coordinate recruitment kickoff calls between external recruiter and hiring managers  

• →Coordinate and schedule candidate interviews across multiple teams within Greenhouse Recruiting, managing calendars and resolving scheduling conflicts efficiently  

• →Support managers in creating candidate scorecards within Greenhouse Recruiting and support interviewers on using scorecards within Greenhouse Recruiting  

• →Manage recruitment correspondence within the Foundation’s People Operations inbox  

• →Collaborate and coordinate with external recruiters, hiring managers and internal stakeholders during the offer process including salary, incentives, start dates, and other pertinent details  

• →Create and send offer letters in Greenhouse Recruiting  

• →Coordinate preboarding activities and support the onboarding process for new hires and internal transfers by collecting required documentation prior to start dates and facilitating onboarding meetings and orientation activities 

• →Verify I-9 documentation and complete Form I-9 via E-Verify 

Systems Administration & Operational Support (30%) 

• →Create job requisitions and manage job postings on internal/external sites, including determining and managing frequency of reposts  

• →Maintain and update candidate records and job requisitions in Greenhouse Recruiting, ensuring data accuracy and completeness  

• →Serve as the point of contact for the Foundation’s Applicant Tracking and Onboarding Systems (Greenhouse), including training new managers, aligning with stakeholders on reporting capabilities, and troubleshooting as needed  

• →Update Greenhouse configuration as needed 

• →Assist in maintaining employee personnel documents (e.g., offer letters)  

• →Maintain and update the Foundation’s internal job description catalog, ensuring changes are tracked appropriately and accurately  

• →Maintain and update the Recruiting page on the People & Culture SharePoint site  

Program Management, Projects & Process Improvement (20%) 

• →Oversee the Foundation’s internship process, acting as the main point of contact and updating the internship guide as needed  

• →Oversee the Foundation’s employee referral program, ensuring timely communication and coordinating referral bonus payouts with internal stakeholders 

• →Support internal stakeholders in evaluating new job descriptions within MJFF’s Job Framework  

• →Stay up to date on trends in recruitment and provide recommendations for continuous process improvement  

• →Manage other HR-related projects as assigned and provide back up support to the People Operations team outside of recruitment as needed 

• Experience in recruiting coordination, HR operations, or administrative support 

• Experience and knowledge working in an Applicant Tracking System (Greenhouse strongly preferred) 

• Working knowledge of full-cycle recruiting processes and best practices, including recruiting compliance, documentation, and data integrity standards 

• Experience coordinating interviews across multiple stakeholders and teams 

• Familiarity supporting recruiting vendors and external agencies 

• Strong organizational and time management skills with the ability to manage multiple requests simultaneously 

• Detail-oriented with strong follow-through on tasks and processes 
• Customer-service mindset in supporting internal and external stakeholders