Pre-Award Grant Specialist

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Quick Summary

Key Responsibilities

Assisting with the proposal development and routing process in the college’s sponsored research unit within shared services. Tasks include: Budget Development, RFP review, PI interface,

Requirements Summary

Bachelor’s degree preferably in business administration, accounting, finance, public administration, or a related field. 3 years of progressively responsible experience in research administration,

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Department:	COEIT Shared Services Center https://services-center.coeit.umbc.edu/
Position Overview:	This position will be a member of the College’s Shared Services Center, within the Pre-Award Team. This position, reporting to the Senior Grant Specialist, will be primarily responsible for administrative and budget support on grant proposal submissions. The position will work with faculty to create, collect, review, upload, and transmit documents necessary for routing proposal requests for new research funding. This includes working with various departments across campus, departments at collaborating universities outside of UMBC, external contractors, and program sponsors at federal, state and private agencies.
Why Work at UMBC?	UMBC offers competitive compensation. This role starts at $63,000 and has over 4 weeks of vacation for regular full time roles. Tuition remission is also available. What is it like to work at UMBC? Check out Glassdoor or Indeed. For 16 years in a row UMBC has been recognized as a Great College to Work For!
Telework:	A hybrid telework schedule may be available.
Responsibilities:	Assisting with the proposal development and routing process in the college’s sponsored research unit within shared services. Tasks include: Budget Development, RFP review, PI interface, Kuali data input and routing after being reviewed by the sponsored research lead or Sr. Specialist of sponsored research, RT pre-award queue management. Provide comprehensive administrative support for faculty who are submitting proposals for grant funding. Liaison on behalf of faculty with UMBC departments, and individuals outside of UMBC necessary for a successful submission. Ensure all proposal materials align with federal, state, and sponsor regulations, including Uniform Guidance and UMBC’s internal policies.
Required Minimum Qualifications:	Bachelor’s degree preferably in business administration, accounting, finance, public administration, or a related field. 3 years of progressively responsible experience in research administration, proposal development, or sponsored programs management. Demonstrated experience interpreting and applying federal regulations (e.g., Uniform Guidance 2 CFR 200), state, and university policies related to sponsored research.
Preferred Qualifications:	Professional certification such as Certified Research Administrator (CRA), Certified Financial Research Administrator (CFRA), or Certified Pre-Award Research Administrator (CPRA) is highly desirable. Experience developing and reviewing complex, multi-PI or multi-institution proposals, knowledge of NIH, NSF, DOE, DoD, and other major federal sponsors, demonstrated success in process improvement, training, or mentoring within research administration.
Background Screening Statement:	A background check will be required.
Special Instructions to Applicants:	Upload a cover letter and a resume.
Closing Date:	Open Until Filled
Benefits:	UMBC offers a rich benefits package. Regular and grant funded regular positions (Full benefits summary click here): Generous Leave which includes accruing: 22 Days of Annual Leave 15 Days of Sick Leave 15 Holidays 3 Personal Days Tuition Remission: 8 credit hours per semester Additional Benefits: Life and disability insurance Professional development opportunities Wellness opportunities & Much more Contingent II positions may include some benefits. Benefits offered align with type (Regular, Contingent II, etc.) of position.
Salary:	Salary: $63,000 - $74,000 depending on qualifications and experience. The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. The above salary range represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.
Hours:	Full-time
Type:	Contractual - Contingent II
Additional Information:	Please note that this is a full-time contractual staff position. The contract term will be for a one-year period, with the option to renew.
FLSA Status:	Exempt
Equal Opportunity Statement:	UMBC is an Affirmative Action/Equal Opportunity Employer. Applications from women, minority group members, veterans and individuals with disabilities are encouraged to apply.
Title IX:	As an institution that receives federal financial assistance, UMBC adheres to Title IX and does not discriminate on the basis of sex. For more information about Title IX and contact information for Title IX Coordinator click here.

If you require a reasonable accommodation for a disability for any part of the employment process, please contact the Human Resources Department at 410-455-2337 or MD TTY Relay Service 1-800-735-2258 between 8:30 a.m. and 4:00 p.m. Monday through Friday.

Work Authorization As required by the 1986 Immigration Act, be prepared to present acceptable documentation upon hire showing your identity and that you are a U.S. citizen or an alien who is authorized to work.

Advertised: Jun 5 2026 09:00 Eastern Daylight Time
Applications close: Open Until Filled

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