Fleet Operations Coordinator

Founded in 2017, Wayve is the leading developer of Embodied AI technology.  Our advanced AI software and foundation models enable vehicles to perceive, understand, and navigate any complex environment, enhancing the usability and safety of automated driving systems.

Our vision is to create autonomy that propels the world forward.  Our intelligent, mapless, and hardware-agnostic AI products are designed for automakers, accelerating the transition from assisted to automated driving. 

In our fast-paced environment big problems ignite us—we embrace uncertainty, leaning into complex challenges to unlock groundbreaking solutions. We aim high and stay humble in our pursuit of excellence, constantly learning and evolving as we pave the way for a smarter, safer future.

At Wayve, your contributions matter.  We value diversity, embrace new perspectives, and foster an inclusive work environment; we back each other to deliver impact.  

Make Wayve the experience that defines your career!  

The Fleet Operations Coordinator acts as the operational backbone for global fleet enablement activities. The role combines coordination, logistics, compliance management, training administration, and process improvement.

Key responsibilities:

• Coordinating administrative workflows across global fleet operations
• Acting as a central liaison between Fleet Ops, Field Engineering, Finance, and Training
• Managing shared operational inboxes and calendars
• Supporting standardisation of operational processes across regions  

• Scheduling and coordinating training sessions
• Managing attendance, onboarding schedules, reminders, and certifications
• Preparing and distributing training materials
• Tracking mandatory and compliance training completion
• Maintaining accurate training records and databases  

• Maintaining fleet documentation such as insurance, registrations, and MOTs
• Supporting audit readiness and operational reporting
• Ensuring operational records remain accurate and compliant  

• Coordinating vendors for maintenance, logistics, and training
• Supporting invoice tracking, reconciliation, and procurement
• Managing operational consumables and fleet-related assets  

• Supporting vehicle logistics, demos, repairs, and replacements
• Assisting with incident documentation and operational reporting
• Identifying inefficiencies and driving process improvements  

• Coordinating operational updates across teams
• Supporting newsletters and internal communications
• Helping Recruitment coordinate assessment days where needed