Research Coordinator II - Dermatology

This is a Temporary Part-Time position (up to one year)  Type: New Position!   This job is funded out of the Women’s College Hospital Breakthrough Challenge. We are working on a project that evaluates the use of infrared thermal imaging (IRT) to objectively visualize inflammation and itch in common dermatologic conditions, addressing limitations of visual assessment and subjective reporting—especially in patients with skin of colour. In a 12-month study of 220 adults, thermal imaging will be compared with patient-reported itch and standard clinical scoring systems to assess diagnostic alignment, patient understanding, engagement, and satisfaction. By making inflammation visible regardless of skin tone, the study aims to improve equity, support shared decision-making, and demonstrate a scalable, patient-centered approach to dermatologic care.   Summary of Duties, but not limited to:   Completes assessment of potential serious adverse events and notifies the study sponsor, physician and appropriate authorities  Generates progress and summary reports for the Principal Investigators Assists with enhancing relationships among existing stakeholders; help with the development of new partnerships Monitors the progress and deadlines of research activities, develops and maintains records of research activities, and establishes and maintains operating policies and procedures Conducts own research in collaboration with other team members Coordinates the day-to-day activities of any staff specifically engaged in the carrying out of research/clinical protocol for one or more projects within the research program, as appropriate to their position Prepares periodic and ad hoc reports, as required by investigators, administrators, funding agencies, and/or regulatory bodies Acts as the primary administrative point of contact for internal research staff and as the primary operational liaison for internal and external collaborators working with the unit (e.g. other research organizations, funding agencies, regulating bodies, etc.) Proactively identifies barriers/threats/risks for project completion and work with team members including Investigators and Research Assistants to develop solutions Responsible for collaborating with the Investigator(s) and other relevant partners involved in the project both internally and externally Plans, implements and coordinates all aspects of data collection and source documentation as per the organization’s policy and ICH/GCP guidelines Implements quality control process throughout the conduct of the study including ensuring the accuracy and integrity of data collection and investigating all missing or apparently invalid data Apply theoretical frameworks when analyzing data in accordance with study protocol Interacts with sponsoring agencies regarding requests for clarifications of data and/or assisting with monitors/audits during site visits Prepares, submits, and maintains Research Ethics Board (REB) applications both internally as well as submissions to external organizations (if applicable), tracks ethics approvals, and completes renewals/amendments as needed Communicates with sites to assist with the preparation and execution of contracts    Assists in drafting related grant application documents Collaborates with Investigator and/or team members to write and edit presentations, reports, budgets, proposals, publications, conference materials, and manuscripts. Assists with knowledge translation activities Plans and coordinates regular meetings for working groups, steering committees, and advisory boards Participates in protocol development and/or performs aspects of research protocol, as required, in accordance with specified program objectives. (e.g. participant recruitment, data collection, bio specimen collection, preparing data for analyses, etc.) Presents research results at local, national and international scientific meetings Presents seminars and in-services internally Provides training and direction to Research Trainees Ongoing coordination of clinical, basic science etc. activities pertaining to the research study which may include assisting Investigators in the initiation of new research and the development Assist with statistical analysis of projects in R. Familiarity with interrater reliability, regressions, and quantitative analysis.   As a role model and champion, you will work to identify and integrate safe, best practices into daily activities to foster the delivery of safe and exemplary care.    The responsibilities described above are representative and are not to be construed as all-inclusive.   Qualifications/Skills:   Undergraduate degree in healthcare or STEM related field, experienced/senior graduate students also acceptable. Minimum three to five years of progressive experience working in a research environment, research and development/engineering environment or academic hospital Previous experience in managing dermatological labs and managing new health sciences/engineering/public health labs is an asset Previous experience in submitting and writing human Research Ethics Board proposals is a strong asset  Previous experience with thermal imaging on dermatology is a strong asset Excellent verbal and written communications skills Work efficiently under pressure with strong judgement with excellent problem-solving skills and decision-making skills Knowledge of planning and management processes for research (e.g., experience with the ethics approval process, federal granting agency guidelines, etc.) Demonstrated ability to take initiative and lead a wide variety of people at different levels Ability to work independently with a high degree of initiative, discretion and tact Excellent interpersonal, verbal, and written communication skills are essential Ability to maintain confidentiality Computer competency including familiarity with databases (REDCap, MS Access), EndNote, MS Word, MS Excel, and MS Publisher Demonstrated record of good performance and acceptable attendance will be considered as part of the selection criteria Professional behaviour and communication that meets the standards of the professional regulatory college or association, as applicable, and the standards of Women’s College Hospital This position plays a critical role in acting as an advocate for safety and will demonstrate principles, practices and processes that will optimize a safe environment for all