Coordinator of Academic Administrative Services

Description

At Westminster College, we believe in immersive and enriching experiences that inspire creative thinking and problem solving. We believe in creating opportunities for several different paths to success over a lifetime and the potential to make an impact from wherever you are. For our students, we do this by providing real-world, hands-on learning opportunities, small class sizes, and talented professors dedicated to the individual. Our employees often remark that our tight-knit community creates an atmosphere fostering campus involvement that adapts to all interests. As a result, Westminster continues to be recognized for its excellence in higher education as one of the best small liberal arts colleges in the Midwest.

The Coordinator of Academic Administrative Services provides administrative, operational, financial, and organizational support for the Office of Academic Affairs, including the Registrar and other offices under the supervision of the Provost. The position supports multiple Academic Affairs administrators and manages purchasing, departmental purchase card processes, and budget tracking, while coordinating faculty compensation-related documentation, reimbursements, administrative workflows, and related office operations.

Education: Bachelor’s degree preferred. 

Experience: Minimum of two years of administrative or operational support experience preferred, in higher education or similar professional office environment.

Skills: 

• →Strong verbal, written, and interpersonal communication skills; strong organizational abilities; attention to detail; professionalism; discretion and confidentiality; ability to manage multiple responsibilities and deadlines; ability to work independently and collaboratively; and commitment to responsive customer service.
• →The position requires proficiency in Microsoft Word, Excel, Outlook, and other standard office software applications, along with the ability and willingness to learn institutional administrative systems and software platforms.
• →The individual in this position must be able to operate a personal computer and standard office equipment, including telephone, copier, scanner, and related office technology.
• →The physical demands of this position include sitting, standing, reaching, bending, and occasional light lifting in a standard office environment.

Benefits:

• →Medical, dental, and vision options
• →Health Savings Account and/or Flex Spending Account
• →Supplemental options: Short-term disability, Hospitalization, Accident, and Critical Illness
• →Stand-alone EAP program
• →Life, AD&D, and long-term disability
• →Retirement 403(b) plan
• →Tuition remission or exchange programs
• →Sick and Vacation time
• →Paid Holidays (15+ each year)