AP Analyst (Italian)

Why we're hiring:

We are hiring an AP Analyst to perform the daily processing of supplier transactions. Responsibilities include invoice scanning, invoice registration, and invoice matching, as well as following up with suppliers to reconcile and resolve queries and arranging payments in line with agreed timelines. The role requires a strong focus on delivering high-quality processing, excellent communication skills, and a self-motivated individual who can also work effectively as part of a team. The successful candidate will be driven to achieve both individual and team targets set by the Accounts Payable Manager.

What you'll be doing:

• Manage Accounts Payable activities for Non-Media Business Units asset out by the Accounts Payable Manager
• Utilise ERP to manage processing of Supplier invoices and credit notes
• Process Supplier invoice and credit note registrations within agreed timelines and the Global SLA
• Match Supplier invoices to Purchase Orders and route for approval promptly
• Process Supplier credit notes in line with approvals required
• Monitor volumes and highlight any backlogs proactively to the Accounts Payable Manager
• Prepare payment proposals in accordance with agreed payment timetables
• Create settlement runs for approved payment proposals
• Obtain Supplier statements and reconcile Supplier accounts investigating differences proactively
• Document all Supplier queries for follow up
• Ensure prompt resolution of Supplier queries at the earliest, involving all parties required
• Ensure Supplier master data records accurately reflect correct Supplier details and agreed contractual terms
• Provide holiday and sick cover for colleagues as needed
• Cash Tracking & Reporting:  investigate and resolve any pending unallocated transactions.
• Accounting Integration: book and clear pending treasury items using Balance Sheet, P&L, or Customer/Vendor ledgers in compliance with Italian GAAP.
• Agency Support: serve as the main treasury contact for assigned local agencies, providing payment receipts and documentation for internal/external audits.
• Relationship Management: act as the operational liaison with banking institutions to resolve transactional issues and payment inquiries.

• Drive towards minimal backlogs on a daily and weekly basis
• Deliver weekly settlement runs
• Provide reports and participate in weekly Accounts Payable review meetings with Accounts Payable Manager

• Drive Accounts Payable to close with minimal unregistered invoices and credit notes and low levels of queries

Who you'll be working with:

You will work closely with Finance, Accounting, Treasury, and Shared Services teams, as well as with creative and media agencies across the Group. This role involves daily collaboration with both local and international stakeholders to ensure efficient and accurate payment processes.

What you'll need:

• Minimum 4 years’ experience in Accounts Payable and Treasury in a large organisation
• Languages
  • Italian: C1 or native level (essential for daily communication with Italian agencies and local banks).
  • English: B2 or higher (required for reporting and communication with Headquarters).
• Technical Knowledge: solid understanding of Italian GAAP (Plan General Contable Italiano) and bank accounting entries. Double-entry accounting principles must be clear.
• IT Skills:
  • Intermediate to advanced Excel skills
  • Familiarity with Outlook and working with shared mailboxes.
• Finance background
• Confidence in dealing and building relationships, both internally and externally
• Self-motivated, energetic, and detailed oriented
• Able to work to firm deadlines and calm under pressure
• Well organised with strength in prioritising
• Strong communication skills and ability to handle complexity
• Commercially focused with a strong Customer service approach

Who you are: