WPP SSC MY | Korean Speaker | Junior Analyst - PTP&OTC (Account Payable & Receivable)

Why we're hiring:

Bill and Pay is part of a team responsible for performing day-to-day tasks within the Billing and Payable function, covering Accounts Payable, Accounts Receivable, Billing, Cost Allocation, and Reconciliations, as well as the Month End Closing process and some other specific accounting activities related to the stream. The Senior Analyst will be required to handle activities for any of the subfunctions within the OTC and PTP functions as assigned by the Finance Operations Manager.

This position will work with management to drive the implementation of global process initiatives to streamline and/or automate the PTP and OTC process, which includes system enhancement and process improvement. 

What you'll be doing:

• Work with the Team Lead to identify the Client's billing processes and document accordingly for reference
• Review against Client billing processes and finalise the invoice with required supporting documentation (e.g., signed Client Schedule, PO, copies of third-party invoices being recharged, etc.)
• Approve and post accounting entries
• Dispatch to the Client the invoice and supporting documentation according to the Client's billing process
• Review against Client billing processes and finalise the draft credit note or raise the credit note, with required supporting documentation
• Approve and post accounting entries
• Dispatch to the Client the credit notes and supporting documentation according to the Client's billing process

• Receive and save vendor invoices/vendor billing files and supporting documents
• Check all invoices for proper documentation, attach the invoice to the AP System, and submit for payment accordingly. Ensure invoices are processed in line with WPP Policies, SOX requirements, and Standard Operating Procedure (SOP)
• Process invoices, credit memos, and debit memos in a timely and accurate manner according to the SLA / KPI set by management and agreed with WPP Operating Companies (OpCo)
• Ensures that all invoices assigned are properly accounted for at the end of each business day
• Respond to vendor inquiries. Follow up with the vendor and respective OpCo to resolve all discrepancies in a timely manner
• Verifies vendor accounts by reconciling monthly statements and related transactions
• Perform reconciliations of vendor statements, research, and address discrepancies as appropriate
• Review reconciliation and supporting documentation for purchases made by the Company, Settled Credit Card, and revert to OpCo on queries
• Properly book and upload all intercompany transactions
• Work with PTP Leaders on Account Analysis to clear Aged AP and Net Debit Balance (NDB)

• →Resolve issues where required
• →Receive queries from Clients, Vendors, or OpCo, record, and follow up to resolution
• →Resolve client queries and take action as applicable, with OpCo input if required
• →Close queries in a timely manner
• →Report to OpCo on monthly open queries as recorded
• →Independently Drive AR Ageing Reporting and Review calls with OpCo
• →Accountable and responsible for the quality, accuracy, and timely delivery of the scope assigned in accordance with the SLAs/KPIs defined with management and agreed with OpCo
• →Handle high complexity issues with minimal guidance from the Finance Operations Manager/Team Lead
• →Identify and Troubleshoot issues, communicate potential risks to management and internal clients if any, and follow it through till resolution. Seek advice and guidance as appropriate
• →Work closely with the key contacts of the WPP OpCo assigned and the cross-functional organisation to resolve and support the Othe TC and PTP process, issues, and/or inquiries
• →Perform and support month-end close activities
• →Participate in the ongoing development and improvement of systems and operational processes
• →Provide full support to global system enhancement and any new implementation initiative in UAT, migrations, scope expansion, standardisation, and/or data mapping or cleansing. Drive improvement projects as assigned
• →Comply with the accounting principles and business standards of the company
• →Comply with internal and external regulations and procedures, which should be in line with the company policies, standard operating procedures, and/or Target Operating Model (TOM)
• →Guide new and existing team members through proper knowledge transfer; sharing of resources, knowledge, and experience, and best practices, thereby ensuring quality is maintained through any staff transition

What you'll need:

• Possession of a Diploma or Degree in Finance & Accounting or a related field, complemented by a relevant mix of qualifications and experience.
• A minimum of 1-3 years of pertinent experience in a shared service environment; however, fresh graduates may also be considered.
• Basic understanding of fundamental accounting concepts, practices, and procedures.
• Experience with ERP systems is advantageous.
• Proficiency in Excel is mandatory.
• Familiarity with Office 365 is essential.

• Proficient in both written and spoken English
• Capable of speaking, reading, and writing in Korean
• Exceptional interpersonal and customer service skills
• Strong attention to detail, with the ability to maintain a high level of accuracy when preparing and entering information into the ERP System.
• Capability to manage high-volume tasks and adapt effectively to a complex work environment.
• Excellent time management and organisational skills.
• Proficient in communication and collaboration within a team environment.
• Team-oriented - Effective in communication and collaboration within a team environment
• Proactive – Demonstrates strong time management, business acumen, and the ability to manage customer expectations
• Analytical and adept at problem-solving

Who you are: