CPT-11742 Talent Acquisition & Recruiting Coordinator Virtual Assistant

• Manage incoming candidate flow from external recruiting partners
• Review and organize candidate information according to the client's internal process
• Track candidate statuses, next steps, and outstanding actions
• Identify candidates ready to advance and flag situations requiring leadership review
• Maintain accurate and organized candidate records

• Prepare candidate packets and supporting information for internal and client review
• Conduct scripted candidate pre-screening calls
• Document candidate responses and relevant screening information
• Apply sound judgment when evaluating information rather than relying only on rigid checklists
• Escalate unclear or complex candidate situations when appropriate

• Schedule calls and virtual meetings between candidates and clients
• Coordinate candidate meetings with company leadership when required
• Communicate scheduling information with clients, primarily by email
• Send confirmations, reminders, and meeting information
• Manage reschedules and multi-party availability

• Support direct candidate sourcing when needed
• Source primarily U.S.-based candidates through LinkedIn / LinkedIn Recruiter and social media
• Work through client-provided sourcing accounts and resources
• Identify candidates aligned with open requisition requirements
• Support related outreach and candidate follow-up as directed

• Complete minor administrative tasks associated with recruiting workflows
• Maintain organized candidate documentation
• Track outstanding follow-ups and recruiting activity
• Assist with additional recruiting coordination needs as processes evolve

• Strong critical thinker with excellent judgment
• Comfortable operating in situations where every detail may not be clearly defined
• Able to assess context and nuance rather than relying exclusively on black-and-white criteria
• Confident and professional when speaking with candidates
• Highly organized with candidate workflow and scheduling
• Proactive and able to keep processes moving without excessive direction
• Strong written communicator for client-facing scheduling correspondence

• REQUIRED SERVICE: Business Support
• REQUESTED EXPERIENCE TIER LEVEL: Senior-Advanced Level
• Contracted Hours per Week: 20 hours/week (Hours May Increase Based on Performance)
• Daily Working Time: TBD-EST
• Scheduled Working Days: Monday-Friday
• REPORTING TO/POC: To Be Determined
• Number of VAs: 1
• GENDER PREFERENCE: None
• LANGUAGES SPOKEN/PREFERENCE: English
• ACCENT PREFERENCE: Level A–B (Native or Near-Native English Accent Required)
• REGION PREFERENCES: Any

• LinkedIn / LinkedIn Recruiter
• Social Media Platforms for Sourcing
• Email & Calendar Tools
• Video Meeting Platforms
• Candidate Tracking / Recruiting System – Client Platform TBD
• AI Tools (e.g., ChatGPT, Microsoft Copilot, Gemini, or similar productivity and research tools)

• Contracted Hours per Week: 20 hours/week (Hours May Increase Based on Performance)
• Scheduled Working Days: Monday through Friday (unless otherwise mutually agreed in writing)
• Daily Working Time: TBD-EST

Note: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW.

• Contractors will operate under a Master Services Agreement and a Statement of Work
• This is not an offer of employment; contractors are not employees of 20four7VA or any client
• All compensation is processed through 20four7VA according to the terms of the engagement