Executive Assistant to Executive Vice President

AAA Club Alliance is seeking an experienced Executive Assistant to join our team! This position will provide administrative support to our Chief Financial Officer and our Executive Vice-President of Membership & Automotive Operations. This role will handle a wide range of administrative functions for the business line or department. In executive's absence, the Executive Assistant ensures that requests for action or information are relayed to the appropriate staff member, interprets requests, helps implement action, and decides whether executive should be notified of important or emergency matters as needed.

What We Offer:

As part of our team, you’ll enjoy a total rewards package designed to support your well-being, growth, and work-life balance. Our package includes:

• Competitive hourly rate

• Annual Merit Increase Eligibility

• Comprehensive health benefits package

• Generous accrued paid time off (PTO) + 8 paid holidays

• 401(K) plan with company match up to 7%

• Professional development opportunities and tuition reimbursement

• Paid time off to volunteer & company-sponsored volunteer events throughout the year

• Other benefits include a free AAA Membership, Health & Wellness Program, Health Concierge Service, Life Insurance and Short Term/Long Term Disability

What You'll Do:

• Administrative duties in support of the EVP: scheduling, coordinating, screening calls, filing, in/out correspondence and communications, etc. Extensive calendar management for the EVP. This includes paying strict attention to details and anticipating potential changes and problems. Independent decision-making is required; EVP’s extensive travel out of the office requires business to be handled effectively in his absence.

• Manage work flow to assure all deadlines are met. Extensive PC related duties (correspondence, project assignments, report generation, etc.) including use of Microsoft Office, Excel and Power Point. Represent the EVP and AAA Club Alliance and/or AAA Club Alliance Insurance Group in dealings with AAA members, insureds, Board of Directors, AAA National, other AAA clubs, internal associates and various external constituencies

• Plan large meetings for the entire organization, i.e. Town Meetings, Manager/Supervisor Meeting.  Responsibilities include but not limited to scheduling dates, locations, coordinating logistics, transportation needs, presentation requirements, and technology setup. Planning these meetings may be done autonomously or as part of a larger team. Project analyst role in performing special projects: designing reports; capturing data, information and opinions; performing analyses; providing summaries and exception information.

Minimum Qualifications:

•  Associate’s degree or equivalent.

• Eight years of professional administrative experience.

• Ability to manage competing demands and maintain composure in a fast paced, high-visibility environment.

• High level of expertise in PC software, organizing work, coordinating, developing reports, internet research and handling multiple assignments concurrently.

• Exceptional relationship management and communication skills; able to build trust and work seamlessly with executives, Board members and internal/external stakeholders.

• High level of professionalism, discretion, and judgment, particularly give exposure to sensitive and confidential information.

•  Proven ability to be flexible and adapt quickly to changes within the organization. Proven ability to maintain confidentiality in dealing with highly sensitive data and situations.

•  Proficiency in Microsoft Office (especially Outlook), MS Teams, and SharePoint

•  Demonstrated success in complex calendar and travel management, including coordinating across multiple time zones and shifting priorities