Ambulatory Services Manager, Senior

Clinic Hours, 8a-5p

• Partner with the physician co-leader and leadership team to drive performance across financial results, revenue cycle, patient satisfaction, employee engagement, and quality metrics.

• Oversee daily practice operations including patient scheduling, registration, insurance verification, clinical workflows, EMR documentation, coding, and charge capture.

• Ensure accurate coordination of specialty referrals, ancillary services, and pre-certifications.

• Manage front-end collections including co-pays and co-insurance, supporting strong revenue cycle performance.

• Ensure compliance with regulatory, licensing, and accreditation standards, as well as organizational policies and procedures.

• Foster effective communication through daily huddles, team meetings, and ongoing collaboration with providers and staff.

• Analyze and leverage data to identify opportunities for improvement in patient care, operational efficiency, and satisfaction outcomes.

• Champion effective utilization of EMR systems (e.g., Epic) to support preventive care, disease management, and meaningful use initiatives.

• Lead recruitment, onboarding, and retention of high-performing team members.

• Provide coaching, performance feedback, and development opportunities to staff.

• Optimize staffing models, assign responsibilities, and manage schedules based on patient volume and staff competencies.

• Oversee budgeting, billing, collections, and cost-containment strategies to ensure financial health of the practice.

• Maintain compliance and competency in point-of-care testing (waived and non-waived), following all applicable regulations.

• High School Diploma or GED required

• Bachelor’s Degree strongly preferred

• Minimum of 1 year of experience in a medical practice required

• Experience managing staff required

• Experience managing billing, collections, and financial processes in a healthcare setting preferred

• Experience with software platforms preferred

  • Epic

  • Power BI

  • Excel

• Strong written and verbal communication skills

• Proficiency in EMR systems and healthcare operations

• Demonstrated leadership, critical thinking, and problem-solving abilities

• Ability to manage multiple priorities in a high-volume, deadline-driven environment

• Skilled in handling sensitive and emotionally complex situations

• Bilingual skills are a plus, depending on patient population

• M-F, Clinic hours

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.