HR Administrative Officer

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Job Summary

•Manage end to end offboarding process with respective stakeholders and leavers.

•Follow up on staff exit.

•Track submission of checklists and escalate late/ non submission to HR Operations Manager

•Perform payroll verification monthly

•Prepare monthly and ad hoc reports as required for payroll regulator, pensions administrator and any other external/internal customers

•Capture payroll amendments to the system

•Ensure mandatory information has been captured in Workday

•Ensuring adherence to the pre-screening process

•Verify documents received from internal/external candidates to confirm compliant.

•Liaising with supplier to close cases in a timely manner

•Ensure that all tasks are carried out are compliant with HR operations processes, policies and standards

•Support with audit queries

• Accountable for staff documentation, keeping maintenance and update

• Digital archiving of HR record (Sybrin)

• Opening of staff personal file

• Filing of HR record

•Processing of supplier invoices within agreed timeline

•Liaise with Sourcing /finance for any issues relating to payment of invoices

•Tracking probation reviews

•Prepare Ad hoc letters as per request from business & employees

•GOP application

Support with internal/external adverts

•Prepare contract of employment for new hire

•Conduct onboarding

•Prepare sick leave reimbursement. monthly

•Support with Corporate Wear as and when required

•Compiling and updating monthly staff report

Education