HR Assistant

Acoufelt specializes in delivering high-quality soft architectural acoustics solutions tailored to the unique needs of our clients. We work with contractors, ceiling sub-contractors, designers, and architects to provide products that enhance and transform interior workspaces. Our portfolio includes a range of premium soft architectural materials and products designed for commercial projects.

Overview

The HR Assistant provides administrative support to the HR team, helping ensure the efficient day-to-day operation of the department while supporting onboarding, employee experience, and various HR initiatives.

• Provide administrative support to the HR team with daily operations and special projects.
• Assist with orientation logistics, including conference room setup, orientation materials, uniform fittings, locker assignments, and new hire announcements.
• Assist with tracking pre-employment requirements (including background checks and drug screenings) and updating internal records.
• Scan, upload, and organize employee documents, HR records, and department tracking spreadsheets.
• Distribute employee communications, announcements, and HR materials through designated platforms.
• Assist with employee engagement initiatives, including recognition programs, wellness activities, and company events.
• Support benefits administration and annual Open Enrollment activities.
• Assist with HRIS data entry and employee record updates as assigned.
• Perform other administrative duties and special projects as assigned.

• Strong organizational and administrative skills with excellent attention to detail.
• Proficiency in Microsoft Office Suite; experience with HRIS platforms preferred. Rippling experience is a plus.
• Ability to accurately enter, update, and maintain confidential employee records.
• Effective verbal and written communication skills.
• Ability to prioritize multiple tasks and provide support in a fast-paced environment.
• Strong customer service mindset with a positive and professional attitude.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• 1-2 years of HR experience is preferred.

• Provides dependable administrative support to the HR team with a proactive, helpful approach. Demonstrates a willingness to assist others while contributing to an efficient and positive work environment.

• Maintains accurate records, follows established processes, and consistently produces organized, high-quality work with attention to detail.

• Possesses the skills, knowledge, and mindset to effectively utilize HR technology, Microsoft Office, and digital tools to support HR processes, maintain accurate information, and improve administrative efficiency.

• Demonstrates the ability to communicate professionally and respectfully with employees and team members. Shares information accurately, follows through on requests, and contributes to a collaborative work environment.

• Demonstrates discretion when handling sensitive employee and company information. Maintains confidentiality and protects information from unauthorized disclosure.

• Demonstrates flexibility by supporting changing priorities, learning new processes, and assisting with a variety of HR initiatives as business needs evolve.