General Affairs Specialist

Job Summary:

General Affairs Specialist is responsible for planning, leading and managing General Affairs activities, including travel management, sustainability programs, workplace management and ISO management systems. Drive operational efficiency through analysis of facility, supplier and compliance performance. Establish strong communication and collaboration with headquarters, subsidiaries and service providers to ensure effective operations and compliance with corporate and regulatory requirements.

Key Job Responsibilities and duties:

General Affairs Management

• Support and coordinate headquarters-led corporate governance initiatives, including Business Continuity Management (BCM), Health and Safety (H&S), Risk Management, ESG Sustainability and other governance programs.
• Ensure compliance with organizational management systems and applicable ISO standards (ISO 9001, ISO 14001 and ISO 27001), including audit coordination, documentation control, corrective actions and continuous improvement activities.
• Collaborate with ASP subsidiaries, internal stakeholders and external service providers to drive continuous improvement, operational efficiency and successful execution of assigned projects and initiatives.

Travel Management

• Manage corporate travel programs in partnership with designated travel agencies, ensuring compliance with company travel policies and standards. Oversee travel service providers, optimize travel costs, support traveler safety and emergency assistance, and deliver efficient travel solutions that meet business requirements.

Others:

• Indirect Procurement operations
  • Support Indirect Procurement operations, supplier evaluation and compliance with procurement policies and internal controls.
• Facilities Management
  • Formulate and implement General Affairs policies, procedures and initiatives to support business operations, workplace effectiveness and organizational objectives.
  • Manage office facilities, workplace services and outsourced service providers to ensure quality service delivery, cost effectiveness and operational excellence in a safe and healthy work environment.
  • Administer office support services, including car park management and other employee workplace services.

Preferred Skills:

Experience:

• Degree in Business Administration, Facilities Management, Supply Chain Management, Environmental Management or a related discipline, with at least 5 years of experience in General Affairs, Facilities Management, Procurement or related functions.
• MNC experience
• Working knowledge of ISO 9001 and ISO 14001 management systems, including Management Representative, audit coordination, documentation control and continuous improvement is preferred.
• Experience in Business Continuity Planning (BCP), Corporate Governance, ESG or Sustainability initiatives will be an added advantage.

Skills & Competencies:

• Strong knowledge of office facilities and workplace management.
• Strong project management, planning, analytical, problem-solving and process improvements skills with the ability to manage multiple priorities effectively.
• Excellent stakeholder management, negotiation and communication skills, with the ability to collaborate across all organizational levels. Drive corporate initiatives and projects to successful completion, ensuring achievement of intended objectives and outcomes.
• Self-motivated, proactive and results-oriented, with the ability to work independently in a dynamic environment.
• Strong compliance mindset.
• Proficient in Microsoft Office applications.
• Experience in supplier evaluation and procurement process management is preferred.
• Willing to support urgent operational requirements when necessary.