Legal Assistant

Our promise to you:

Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

Proofreads and organizes all correspondence and documents to ensure correct spelling, punctuation, and grammar. Maintains and updates project management logs and reports for all assigned projects. Other duties as assigned. Maintains confidentiality in all matters and adheres to relevant regulations, including HIPAA. Serves as the first point of contact for process servers, inquiries, or issues concerning subpoenas, garnishments, or other legal matters. Schedules and coordinates appointments, meetings, and events for attorneys and department staff. Prepares, types, and formats legal documents, correspondence, and templates. Responds to communications and emails promptly and professionally. Prepares and submits expense reports in a timely manner. Assists with reviewing, processing, and submitting external legal and other invoices. Supports the preparation and placement of legal holds, contract administration, review, and follow-up. Creates and maintains legal hold and contract databases and original files. Maintains both paper and electronic files for projects, ensuring organization and accessibility.

This position will support the Labor and Employment team within AdventHealth’s legal department.  This team works closely with Human Resources and Employee Relations, and it provides legal guidance and training to the company regarding various labor and employment issues; gathers and evaluates information regarding complaints; drafts responses to requests for information from federal and state agencies; oversees outside counsel regarding pending litigation matters; and prepares reports for internal company usage.  The position requires strong organizational and communication skills, timely calendaring and compliance with deadlines, document management, and advanced skills in using Microsoft Office – particularly Excel, Word, and PowerPoint for creating legal documents, spreadsheets, reports, and presentations.  Legal or executive assistant experience required.  Prior labor and employment experience not required. 

• Expertise in various computer software and applications to perform legal related tasks, including word processing, spreadsheet, document management, Sharedpoint, Peoplesoft, electronic mail/calendaring, and database programs; [Required]
• Excellent proofreading and grammar skills, including redline and compare functions in Word; [Required]
• Demonstrated ability to interact at a professional level with executives, coworkers, and attorneys; [Required]
• Effective communication and organizational skills; [Required]
• Demonstrate a positive attitude, the ability to work with others, and a desire to learn; [Required]
• Self-motivated and quick thinker; [Required]
• Understanding of the culture and working environment in AdventHealth; [Required]
• Ability to understand the applicable legal landscape, including healthcare regulatory environment; [Required]
• Ability to satisfactorily communicate (verbally and written) with all levels of personnel throughout the organization; [Required]
• Demonstrable skill in the use of productivity software including Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint); [Required]
• Must maintain a high level of confidentiality and discretion in all matters, including, but not limited to discretion with discussing personnel/patient related issues. [Required]
• Work with Legal Department attorneys to review and process invoices; [Required]
• E-Billing, Board Portals; [Preferred]
• Westlaw, LEXIS; [Preferred]
• Lien, UCC Searches, and business filing portal; [Preferred]
• Pacer and other court and administrative agency docketing portals; [Preferred]
• Strong organizational skills; [Preferred]
• Online expense reimbursement system such as Concur; and [Preferred]
• Demonstrated ability to adapt to new situations and responsibilities; [Preferred]
• Has 5 years’ experience in the legal field, with 0-3 years’ experience in healthcare-related law or litigation; [Required]

• Associate [Required]

• 5+ years in the legal field, either as a legal secretary or legal assistant [Required]

Certain positions are subject to Florida Level 2 background screening, including fingerprinting, as required by state law.

Applicants may review general information about Florida’s background screening requirements at the Florida Care Provider Background Screening Clearinghouse:
https://info.flclearinghouse.com/

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.