Controller

AidKit’s cutting-edge technology transforms complex cash assistance programs into streamlined, secure, and dignified experiences. By seamlessly connecting applicants to vital resources, we're making aid radically accessible for diverse populations—including unhoused and unbanked. From simplifying complex benefits modernization projects for state agencies to standing up efficient disaster relief programs, AidKit helps it’s partners deliver aid with dignity.

We were our own first customer—AidKit started as a nonprofit initiative born from the need to support systematically excluded workers during the early days of the COVID-19 pandemic. Today, AidKit provides the technology backbone for some of the nation's most innovative public safety net programs, having distributed hundreds of millions of dollars to people in need.

As we continue to grow rapidly, the opportunity for impact is immense. Apply to join our team if you're seeking meaningful work in an environment that trusts your judgment and values your unique contributions.

The Controller is AidKit's senior internal accounting leader and is accountable for the integrity of our books, accounting judgments, financial close, financial reporting, controls, and audit readiness. This is a hands-on Controller role in a small company. You will personally lead core accounting work while also owning the systems, processes, and controls that allow the function to operate reliably at scale.

At AidKit, the Controller role also has meaningful responsibility for treasury and payment operations, with support. Because our platform supports tens of thousands of payments each month, our accounting function cannot be disconnected from how money actually moves through the business. You will own the financial lifecycle of company and program funds, including treasury, banking, payment-provider reconciliation, AR, AP, and the connection between operational payment activity and the general ledger.

You are not expected to manually execute every transaction or personally resolve every routine payment exception. You are expected to maintain and improve the systems in which those activities are controlled, reconciled, visible, appropriately delegated, and escalated when necessary.

The role will generally break down as follows:

The Controller reports directly to the CEO and is the CEO's primary internal owner for the integrity of AidKit's accounting and day-to-day financial operations. The Controller is expected to surface material financial, accounting, treasury, payment, and control issues early and provide clear, decision-ready information.

AidKit's fractional CFO owns FP&A and supports the CEO and leadership team with forecasting, financial planning, pricing analysis, scenario modeling, and other strategic finance questions. The Controller provides the accurate accounting, cash, revenue, AR, AP, and operational data that makes this work possible.

The relationship should be highly collaborative, but the accountability is distinct: the Controller owns the accuracy of the financial record and financial operations; the fractional CFO owns forward-looking financial analysis and strategic finance advice.

Program Management owns program delivery, program requirements, partner relationships, participant eligibility, and programmatic payment decisions. The Controller owns the financial systems and controls required to receive, safeguard, move, reconcile, and account for the associated funds.

Engineering owns payment-system architecture, integrations, and technical implementation. The Controller defines the accounting, financial-control, treasury, and reconciliation requirements those systems need to satisfy.

• Sr. Director of Operations: coordinates program funding needs, timing, partner commitments, and contractual changes. The Controller owns financial validation, execution, recording, reconciliation, and controls.

• Director of Risk, Compliance, and Contracts: owns the respective legal, regulatory, contractual, and compliance areas. The Controller ensures financial processes adhere to established requirements and works with these teams when financial operations introduce risk or control considerations.

• People Operations Manager: owns employee-facing Ramp administration, cards, receipt follow-up, reimbursement workflows, and preliminary expense coding. The Controller owns final accounting review, the Rillet sync, reconciliation, and financial approval controls.

We expect the right person will bring much of the following:

• 7+ years of progressive accounting experience, including ownership of month-end close

• Experience operating as a Controller, Assistant Controller, senior Accounting Manager, or equivalent accounting leader

• Strong knowledge of accrual accounting, general ledger accounting, balance sheet reconciliations, revenue accounting, AR, AP, and financial controls

• Sound accounting judgment and the ability to independently research, reach, and document accounting conclusions

• Experience preparing a company for audit and working directly with auditors

• Experience with cash management, banking, treasury, payments, or other financial operations

• Comfort operating in an environment with substantial transaction volume and complex reconciliation requirements

• Advanced Excel or Google Sheets skills, including the ability to build structured, auditable financial analyses and reconciliations

• Experience using modern accounting and finance systems; familiarity with tools such as Rillet and Ramp is a plus

• A track record of improving processes and automating recurring financial work

• Strong documentation habits

• Exceptional attention to detail without losing sight of the larger financial picture

• The ability to work independently and take clear ownership of outcomes

• Strong judgment about when an issue requires escalation

• Clear, direct communication and a "no surprises" approach

• Comfort working directly with a CEO and partnering with an external or fractional CFO

• A commitment to AidKit's mission and to handling funds intended for people in need with extraordinary care

You are successful in this role when:

• AidKit's books are accurate and close occurs on a predictable schedule.

• Accounting judgments are well-reasoned, documented, and consistently applied.

• The CEO and fractional CFO can rely on financial information without independently reconstructing or validating the underlying accounting.

• Audits and diligence do not require a scramble to reconstruct financial records.

• Company cash, program funds, payment-provider balances, AR, AP, and the GL reconcile consistently.

• AidKit can quickly explain where program funds are, what has been disbursed, what remains outstanding, and what remains available.

• Payment and funding discrepancies are identified quickly and resolved rather than accumulating.

• Material financial and payment risks surface before they become emergencies.

• AR and AP are timely, accurate, and controlled.

• Banking and payment-provider relationships are actively managed.

• Critical financial processes are documented and have appropriate backup coverage.

• Manual financial work declines as systems and automation improve.

• AidKit can support increasing payment volume without financial operations becoming more fragile or requiring proportional growth in headcount.

• Above all, AidKit can trust its numbers and trust its money movement.

AidKit is a fully-remote workplace with virtual headquarters in Colorado, with employees from coast to coast in the continental United States.