Administrative Supervisor

At Air Products, we reimagine what’s possible. By tapping into the motivation of our people and our collective experience, we create the ideas and innovations that drive us forward. When we come together – where every voice is heard and everyone knows they belong and matter – we create solutions that launch people into space, support lifesaving care in hospitals, and enable the construction of groundbreaking, world scale production facilities.

1.   Leadership & Executive Support

• Serve as the primary administrative focal point for the Supply Chain Execution Director and leadership team, triaging requests, coordinating responses, and ensuring timely, high-quality deliverables.
• Manage Supply chain Director’s certifications and signature seal, ensuring the usage is complied with company policy
• Coordinate leadership materials (decks, routine reports, org updates): collect inputs, check formatting/completeness, manage version control, and publish final files.
• Handle sensitive information with strict confidentiality; apply appropriate access controls and comply with company data privacy and information governance requirements.

2.   Meeting Management

• Organize meetings, workshops, and offsites (venue/Teams setup, attendee management, and logistics support).
• Manage meeting agenda and communications (invites, reminders), capture minutes, and track action owners and due dates to closure.

3.   Administrative & Process Governance

• Consistently improve and standardize the work processes of supply chain governance, driving simplicity and consistency across 3 sub-regions
• Coordinate with HR/Finance/SBS/DT and other functions on administrative matters (system access, purchasing, training enrollment, policy refresh, office administration), ensuring team activities in align with company policies and procedures
• Support third-party headcount administration and onboarding/offboarding logistics: initiate joiner/mover/leaver requests, coordinate laptop/IT access, arrange inductions and key trainings, and keep org charts/contact lists updated.

4.   Organizational Communication

• Act as a communication bridge between Supply Chain Execution leadership and the wider organization to ensure key decisions, priorities, and action expectations are clearly cascaded and understood.
• Draft, translate (Chinese/English), and distribute internal communications (emails, announcements, meeting recaps, leadership messages): tailor tone for audience, proofread, and coordinate release timing with stakeholders.
• Support change communications (organization/role changes and major initiatives): prepare FAQs, coordinate announcements, track acknowledgment/feedback, and ensure documentation is stored for future reference.

5.   Data, Governance & Knowledge Management

• Maintain structured filing and SharePoint governance for leadership materials: define folder taxonomy, manage access rights, enforce naming conventions, and keep an up-to-date index for easy retrieval.
• Support preparation, consolidation, and version control of major presentations and reports: maintain templates, control latest versions, coordinate sign-offs, and ensure alignment between numbers/messages across documents.
• Ensure information accuracy, traceability, and audit readiness by organizing meeting minutes/action logs, approval records, and key correspondence for timely retrieval.

6.   Culture Enabler and Talent Development

• Support culture, engagement, and talent development; Coordinate internal/external resources and partner with stakeholders to lead and organize Diversity, Inclusion and Belonging related activities, female development initiatives, and related communications
• Provide support to talent development programs and forums, to continuously strengthen the organizational capability in safety, integrity, innovation and operational excellence.

Founded in 1940, Air Products is a world-leading industrial gases company and has a proud history of innovation, operational excellence, with an unwavering commitment to safety and environmental stewardship. Working together, we are taking our passion and diverse backgrounds forward to reimagine what’s possible and generate a cleaner future for our customers, our communities, and the world.