Coordinator, Paediatrics & Child Health -MC

Pakistan·Pakistan-Karachimid

Other

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Quick Summary

Key Responsibilities

plan and manage transportation and logistical

Technical Tools

Other

Aga Khan University, chartered in 1983 as Pakistan's first private international university, is committed to the provision of education, research, and health care of international standards relevant to Pakistan and the region. The affiliated Aga Khan University Hospital provides state-of-the-art clinical facilities and well-equipped diagnostic services. The University currently has teaching sites in Pakistan, East Africa, the United Kingdom, and Afghanistan, and is a major component of Aga Khan Development Network.

As an equal opportunity employer, AKU believes in promoting a diverse and inclusive culture and is committed to adopt appropriate standards for safeguarding and promoting a respectful relationship with and between diverse workforce of its faculty, staff, trainees, volunteers, beneficiaries, wider communities, and other stakeholders with whom it works, including children and vulnerable adults and expects all employees/trainees and partners to share this commitment.

The Department of Paediatrics & Child Health within the Women and Child Health Division supports departmental field sites and outreach offices through effective operational, transportation, and logistical coordination. The department works closely with leadership, faculty, staff, project teams, and support services to facilitate smooth programme implementation and service delivery across Karachi and other locations. The department also supports research and outreach activities through coordinated transportation, vendor management, and operational planning.

Responsibilities

~1 min read

Specific responsibilities include to:

plan and manage transportation and logistical requirements for departmental field sites and outreach offices, ensuring timely, reliable and cost-effective service delivery
maintain effective communication with departmental leadership, project supervisors, field-site teams, and support departments through official channels to ensure timely coordination and resolution of operational matters
arrange transportation for Paediatrics staff and faculty for official duties within and outside Karachi in coordination with AKU’s Central Transport Team and relevant support departments
coordinate vehicle contracting and service agreements for research field sites in Karachi and other locations
manage vendor relationships, monitor performance against agreed service requirements, and coordinate the timely resolution of transportation-related issues
oversee departmental and contractor-operated vehicles, ensuring appropriate allocation, efficient deployment and availability according to operational requirements
supervise drivers, prepare duty rosters, allocate responsibilities, and manage deployment, attendance, and backup arrangements according to operational requirements
ensure vehicles remain roadworthy and serviceable through timely maintenance, routine servicing, and coordination of repairs
coordinate the processing of transportation-related payments and maintain complete supporting documentation
review and verify monthly rented-vehicle invoices against contracts, approved rates, duty records, and supporting documentation, and submit them promptly for payment processing
maintain accurate records of vehicle allocation, mileage, fuel consumption, maintenance, repairs, contracts, driver deployment, licenses, inventory and transportation-related expenditure
ensure drivers have valid driving licenses, comply with safety requirements, and report and follow up on transportation-related incidents in accordance with AKU procedures
monitor transportation expenses and identify opportunities to improve cost efficiency and resource utilisation without compromising safety or service quality
support the planning and execution of departmental events and activities, including transportation and logistical arrangements
identify opportunities to improve transportation processes, operational efficiency, and service delivery
organise and facilitate periodic training sessions for drivers and relevant team members to strengthen operational competencies, road safety awareness, hygiene, and service delivery
conduct periodic field-site visits to assess transportation and logistical needs, identify operational challenges, and recommend practical solutions
prepare and present periodic operational reports, management reviews, presentations, and recommendations for service improvement
conduct periodic inspections of vehicles, drivers’ readiness and compliance, and vendor-provided transportation assets
provide operational support outside regular working hours, including weekends and public holidays, when required
periodically review vehicle tracker logs to monitor vehicle usage, routes, and compliance with assigned duties
perform other relevant duties assigned by the supervisor.

Requirements

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You should have:

graduation or equivalent qualifications
at least 2 years of administrative experience
good written, verbal, and interpersonal communication skills
effective stakeholder communication and relationship management skills
proficiency in computer applications and digital tools
strong administrative, organisational, and operational coordination skills
human resource management and team leadership skills
conflict resolution and problem-solving skills
vendor management and service coordination skills
ability to manage competing priorities and work effectively under pressure
willingness to travel to and work at community-based and rural field sites
high standards of integrity, confidentiality, and research ethics
curious learner.

Comprehensive employment reference checks will be conducted.

This is a close-ended position.

Disclaimer

The Aga Khan University is committed to the principles of equal employment opportunity for all employees and to providing employees with a work environment which is free from discrimination and harassment. All employment decisions at AKU are based on business needs, job requirements and individual's qualifications and experience, without regard to race, colour, caste or creed, national, social or ethnic origin, gender (except where gender is a bona fide occupational qualification). AKU does not discriminate among the job candidates on account of any of these characteristics.