Senior Assistant, Institute for Educational Development

Senior Assistant, Institute for Educational Development

Location
Karachi, Pakistan

Introduction
Aga Khan University chartered in 1983 as Pakistan's first private international university, is committed to the provision of education, research, and health care of international standards relevant to Pakistan and the region. The affiliated Aga Khan University Hospital provides state-of-the-art clinical facilities and well-equipped diagnostic services. The University currently has teaching sites in Pakistan, East Africa, the United Kingdom, and Afghanistan, and is a major component of Aga Khan Development Network.

As an equal opportunity employer, AKU believes in promoting a diverse and inclusive culture and is committed to adopt appropriate standards for safeguarding and promoting a respectful relationship with and between diverse workforce of its faculty, staff, trainees, volunteers, beneficiaries, wider communities, and other stakeholders with whom it works, including children and vulnerable adults and expects all employees/trainees and partners to share this commitment.

Aga Khan University - Institute for Educational Development (AKU-IED) was established in July 1993 with the overall objective of becoming a leader in educational reform and improvement, especially in developing countries. The aim of the Institute is to increase the efficiency and effectiveness of schools and other educational institutions in the country through innovation, policy development, practice, training and research.

This is a grant-funded contractual position for a period of twenty months.

Responsibilities
The incumbent will report to the Manger in administrative matters. He/she will provide support to the project implementation team in organizing travel, communication with internal and external stakeholders regarding events, logistics, and travel. Guided by the Supervisor, he/she will coordinate with UNICEF provincial office regarding participation (nominations and invitation for capacity building workshops and meetings) and logistical arrangements (venue, facilities, refreshment, material, refreshment).  He/she will facilitate the project team during filed visit (scheduling meetings with UNICEF and government stakeholders, local travel arrangement). Specifically, you will be responsible to:

• provide secretarial and administrative support to the Manger in day-to-day business of the project
• coordinate with the project staff regarding their field visits and coordinate with the departments concerned (travel, security) regarding travel arrangements (air ticket, hoteling)
• coordinate with the concerned departments regarding organizing logistics (training material, venue, refreshment) for events (meetings, workshops) to take place at AKU-IED
• coordinate and communicate with the Provincial Coordinators regarding events and travels and information gathering. 
• dispatch letters and make phone calls (wherever necessary) regarding collecting or passing on information to project’s stakeholders
• keep record of project documentation including financial expenses 
• maintain stationary/ Inventory & Miscellaneous items for usage in the project
• remain in continuous/close touch with Provincial Coordinators regarding field events and activities.
   

Requirements:
You should have:

• a bachelor’s degree from an HEC recognized or reputable foreign university/institution
• at least one year of demonstrated experiences of working as Administrative Assistant, Research Assistant, etc. 
• prior working experience with AKDN institutions is preferable 
• ability to communicate in English (oral and written) 
• good interpersonal skills
• ability to coordinate and communicate with stakeholders
• ability to keep a high level of confidentiality
• willingness and ability to undertake travels  
• ability to work under pressure and meet tight deadlines.

 Comprehensive employment reference checks will be conducted.