~1h ago

Safety & Compliance Manager

United States·Chicagomid

Legal & ComplianceCompliance Specialist

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Quick Summary

Key Responsibilities

FMCSA regulations DOT

Technical Tools

Legal & ComplianceCompliance Specialist

Build a career that keeps the Midwest moving.

At Al Warren Oil, the work we do helps other businesses do theirs. We deliver the fuel, lubricants, and services that keep fleets on the road, equipment running, and customers ready for the day ahead.

Responsibilities

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→Assist with Hours-of-Service and ELD compliance management
→Review driver logs and identify compliance issues
→Support DOT audit preparation and compliance reviews
→Maintain records related to:
→
- →Driver qualification files
- →CDL and medical card requirements
- →HazMat endorsements
- →Drug and alcohol testing programs
- →Annual driver reviews
- →FMCSA Clearinghouse requirements
→Support fleet permit and registration tracking including IFTA and IRP requirements
→Assist with transportation compliance reporting and documentation management

Incident Management & Reporting

→Assist with investigating and documenting:
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- →Vehicle accidents
- →Fuel spills
- →Workplace injuries
- →Customer incidents
- →Near misses
→Support corrective action tracking and follow-up
→Coordinate incident documentation with operations, insurance providers, and leadership teams
→Maintain organized incident records and reporting files

Maintain and support company safety policies, compliance procedures, and transportation safety programs
Ensure compliance with:
- FMCSA regulations
- DOT requirements
- OSHA standards
- Hazardous Materials (HazMat) Regulations
- DOT Drug and Alcohol Regulations
Help maintain audit-ready compliance documentation and records
Support company-wide safety initiatives focused on reducing risk and improving operational safety performance
Partner with operations, dispatch, maintenance, and leadership teams to support safe and compliant operations

Manage and monitor ELD, telematics, and in-cab camera systems (Samsara, Netradyne, Motive, Geotab, or similar platforms)
Review safety events, driver scorecards, and compliance alerts
Generate safety, compliance, and operational performance reports
Support FMCSA Clearinghouse administration and monitoring
Maintain electronic driver qualification (DQ) files and compliance databases
Track CDL expirations, medical cards, HazMat endorsements, and annual driver requirements
Assist with troubleshooting and improving safety technology and compliance systems
Monitor CSA scores, violations, and fleet safety trends

Assist with driver onboarding compliance documentation and qualification requirements
Support orientation and ongoing safety training initiatives
Maintain training documentation and compliance records
Assist with:
- HazMat training
- Defensive driving programs
- OSHA training requirements
- Customer-specific site training
- Quarterly safety meetings
- Refresher and remedial training programs

Travel required approximately 10–20% between terminals and operational locations
Occasional after-hours or on-call support may be required
Full-time position
Monday–Friday schedule with flexibility based on operational needs

Requirements

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Strong organizational and multitasking abilities
High attention to detail and accuracy
Strong communication and problem-solving skills
Ability to work independently and collaboratively across departments
Proficiency in Microsoft Office, especially Excel
Experience with safety/compliance software systems preferred
Ability to analyze safety trends and compliance data
Self-starter with a hands-on and solutions-oriented mindset
High school diploma or GED required; associate or bachelor’s degree preferred

3+ years of experience in transportation safety, DOT compliance, fleet operations, or logistics compliance preferred
Strong working knowledge of:
- FMCSA regulations
- Hours-of-Service compliance
- ELD systems
- Hazardous Materials transportation regulations
- DOT Drug and Alcohol requirements
- Driver qualification file management
- Fleet safety and telematics systems
Experience with transportation safety platforms, reporting systems, and compliance software preferred

What We Offer

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At Al Warren Oil Company and Altom Transport, safety is more than a priority — it’s part of who we are. We take pride in supporting our employees, customers, and communities through safe, reliable, and professional operations.

✓Competitive compensation

✓Empower 401(k) with company match starting Day 1

✓Comprehensive medical, dental, vision, and prescription coverage

✓Optional life and disability insurance

✓Paid time off and holidays

✓Boot reimbursement program

✓Growth and advancement opportunities

✓Supportive, team-oriented work environment