Office & Workplaces Coordinator

Not for symptoms to get worse. Not for a six‑month appointment. Not for a system to catch up. But that’s exactly how healthcare works today. You wait, until you can’t.

Alan exists to end the wait.

Health is a universal right, and we believe this right can only become real when it’s coupled with prevention. We need to stop treating health as something we repair and start treating it as something we build, every day. It’s not solely a question of willpower. It’s the healthcare system itself that needs to work for everyone, in a sustainable way.

So we are building the new standard in prevention insurance. Alan is the first company that integrates insurance, prevention, and care into a single, acclaimed user experience.

We are on an incredible journey to build a global leading company, with a unique culture. We already partner with 40K+ companies of all sizes, serving more than 1M+ members, and have reached €800M+ in ARR.

Prevention as the new norm. That's what we're building with our team of 800+ people. If it speaks to you: we're hiring across France, Spain, Belgium, and Canada. And beyond.

People joining Alan are often surprised and delighted by our innovative working method. We have a set of cultural values that guide our approach to work, such as:

• Lead and support projects for the long-term improvement of our work environment as we grow

• Contribute to Alan's growth through building and running scalable processes and documentation, leveraging data, AI and automation

• Manage external providers and stakeholders: contractualization, invoicing, performance monitoring, tenders

• Create and maintain secure, safe and comfortable work environments for all Alaners, in line with our Healthy Business positioning

• Interact daily with cross-functional teams:

• Office operations at Valmy are running smoothly and reliably — daily rounds, maintenance follow-up and supply management are handled with no recurring gaps

• Vendor portfolio is documented and tracked: contracts, invoices and performance are monitored consistently

• Led at least two vendor reviews or benchmarking processes, produced clear findings and took corresponding decisions autonomously

• Led an RSE audit: assessed what exists at Alan, benchmarked comparable organizations, proposed a realistic and prioritized action plan, and launched at least 2 concrete actions

• Automated at least 3 manual or recurring tasks

• Event calendar delivered on time and within budget

• Alaner participation rate in events measurably improved vs. baseline

• At least one recurring internal communication format live and running consistently

• Genuine connection rituals established between Paris HQ and hubs, including low-cost formats

• Goodies and merchandise process fully owned, with clear stock management and cost tracking

• Contributed to an inclusive event strategy in the context of a work-from-anywhere policy

• An Office Manager with 2–4 years of experience, with a procurement or vendor management dimension, from a scale-up or fast-growing company

• A Facilities coordinator who has managed multiple vendors simultaneously and owned budget lines

• An operational profile with concrete RSE delivery experience

• An Event coordinator with a genuine engagement and internal communication dimension, from a scale-up

• An Internal communications profile with significant event experience and a community-building instinct

• A Workplace Experience profile with strong culture ownership and a creative approach to gathering people
  

• Lead and support the organization of global and cost-efficient team events and experiences: seminars, celebrations, alaniversaries — with a genuine focus on bringing people together, not just delivering logistics

• Bring creativity to build a strong sense of belonging across all Alaners, including those in hubs (40+ across France, Belgium, Spain, Canada, and more countries to come)

• Own goodies and branded merchandise: selection, logistics, stock management

• Build and run a consistent internal communication layer around events and office life, working closely with the People team and Knowledge Manager to align on messaging, timing and formats

• Manage events vendors end-to-end: agencies, caterers, venues — from briefing to contractualization, negotiation, invoicing and post-event reporting

• This role requires a four day presence in our Parisian office with one day of remote work per week possible.

• Professional fluency in English (spoken and written).

We'll be thrilled to receive your application!

🔖 Check out our About Alan and Career pages, as well as our Medium, blog and Glassdoor page for more info.