Accounts Payable Specialist

• →Ensure proper vendor set up and maintain complete and accurate vendor and contract files.
• →Develop working knowledge of chart of accounts
• →Adhere to all relevant policies and procedures related to the approval of invoices and disbursement of funds.
• →Accurately key invoices and check requests into the accounts payable system using knowledge of budget definitions
• →Use procurement software, Birchstreet, to ensure three-way match prior to making payment
• →Verifies proper approval on all disbursements.
• →Ensure credit card transactions are reconciled with monthly ACH withdrawals.
• →Schedule check runs as needed to comply with payment terms. Mails payments to vendors.
• →Process expense reports and check requests
• →Reconciles monthly vendor statements.
• →Active participant in month-end closing process.
• →Maintain monthly intercompany payments and billings
• →Prepare standard journal entries and adjusting journal entries as needed.
• →Other related duties as assigned.

Education and/or on-the-job experience needed: Completion of high school and 3 years’ experience in accounts payable or related function or equivalent combination of education and experience. Associate or bachelor’s degree in Accounting, Finance, Hotel Management, or related field is preferred.

Industry-specific knowledge, skills & abilities needed: Prior work experience in a hotel accounting environment or related industry is preferred.

Functional/Job-Related knowledge, skills & abilities needed: Proficiency in Microsoft Excel, Outlook, Internet Explorer, and Word. Experience with Birchstreet, NVoice Pay, and/or AccountingWare is a plus. Attention to detail. Basic keyboarding skills and calculator use is necessary.

Management experience needed: None.

Office environment with appropriate dress required. Basic hours are 8 am to 5 pm Monday through Friday. Overtime can be required when necessary to meet project or month-end deadlines.