Vice President, Finance

United States·Washingtonexecutive

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Overview

ACEC was recently recognized as a “2026 Best Place to Work in the Greater Washington Area” by the Washington Business Journal. POSITION: Vice President,

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Responsibilities

~2 min read

→Manage the day-to-day financial operations of ACEC, in coordination with the CFO, including preparation of budgets and monthly financial statements for senior team and Treasurer. Solicit regular input from senior team on projections and monitor the budget throughout the year to ensure balanced books.
→Perform monthly accounting close activities, including monitoring revenue and expenses against projections, recording depreciation/amortization and deferred rent entries, reconciling certain general ledger accounts, and reviewing disbursements.
→Supervise, train, and evaluate the performance of the Director of Finance and Accounting Manager.
→Oversee the processing of all corporate credit card transactions (currently via Concur (ACEC) and PayPal (Institute)) into the accounting system and identify opportunities to streamline and automate this and other processes. Also maintain the PCI compliance of these processors.
→Generate dues and other invoicing reports from ACEC’s AMS (NetForum) to support financial reporting and reconciliation.
→Maintain and administer the Association's accounting software (Sage Intacct), including troubleshooting, upgrades, and coordination with outside technical support as needed.
→Support the CFO’s work with the Executive Committee, Board of Directors, and standing committees by:
- →Assisting with preparation of the Three-Year Budget as part of ACEC’s multi-year budget cycle;
- →Preparing the quarterly Treasurer's Report and presentation materials for the Executive Committee and semi-annual Board of Directors’ meetings;
- →Preparing the quarterly Investment Summary Report for the Financial Oversight Committee; and
- →Providing support to the Budget Committee.
→Maintain internal controls and procedures over cash management and disbursements, including managing cash flow to ensure sufficient funds are available for operations while working with outside advisors to invest excess cash.
→Administer ACEC’s investment policy, liaising with outside advisors in coordination with the CFO.
→Serve as the primary contact with ACEC’s outside auditors; draft the GAAP financial statements and coordinate the annual audit process.
→Draft information and tax returns (Forms 990, 990-T and D-20) for ACEC and the ACEC Research Institute, oversee review of these forms by the outside auditors, and ensure timely filing. Also prepare and file the annual Forms 1099 and 1096 for ACEC and the ACEC Research Institute.
→Prepare the Association’s Use Tax on a monthly basis.
→Maintain the Association’s Basic Business License and file biennial reports for ACEC and the Institute.
→Provide support to staff regarding accounting inquiries, questions, or budget issues.
→Assist with non-financial activities when necessary.

Requirements

~1 min read

Bachelor's degree in finance, accounting, or equivalent; CPA certification a plus.
Minimum of 10-15 years of progressively responsible accounting/finance experience, preferably in a nonprofit or association environment.
Proficiency with Sage Intacct or similar cloud-based accounting/ERP software required.
Experience with Concur or similar expense management systems required.
Familiarity with NetForum or similar AMS platforms strongly preferred.
Firm grasp of accounting, finance, budget, and business concepts; broad knowledge of accounting/finance and/or auditing work.
Prior supervisory experience preferred.
Excellent oral and written communication skills.
Excellent interpersonal and organizational skills; efficient in multi-tasking.
Excellent computer skills, including Microsoft Office.