Coordinator, Government Affairs

We are a purpose-driven nonprofit with a dynamic staff culture.

With a meaningful purpose, motivated staff, and excellent benefits, working here will definitely have you smiling! The ADA’s headquarters is located in one of Chicago’s most iconic buildings, designed by a world-renowned architectural firm, and is close to public transportation.  With more than 350 colleagues, the ADA Staff are some of the most talented people in the Chicago, Washington D.C., and Boston area.

We were named a 2024 Best-in-Class Employer by Gallagher and Top Workplace by the Chicago Tribune in 2019 and 2021! Come join our team!

The Coordinator of Government Affairs will provide administrative, operational, financial, compliance, and communications support to the Government Affairs division. Responsibilities include coordinating daily operations; tracking projects and deadlines; scheduling meetings and conference calls; preparing agendas, reports, and other materials; monitoring and reporting financial activity; processing invoices; administering contracts and purchase orders; coordinating vendors; supporting compliance reporting and records management; managing website content; coordinating event logistics; and assisting with communications and public affairs activities.

The Coordinator serves as a central administrative resource for CGA, Lobby Day, the State Lobbyist Conference, divisional meetings, and other Government Affairs activities. The position also provides backup support to the Manager of Government Affairs and assists with divisional operations, compliance activities, and special projects.

• Bachelor's degree or experience in lieu of degree
• 3 years (or 7 years in lieu of a degree) experience coordinating projects, meetings, and administrative operations across cross-functional teams in
  administrative, operations, communications, public affairs, government affairs, legislative offices, trade associations, nonprofit organization, or executive support environments
• Knowledge of administrative and office operations, project coordination, records management, and the legislative, regulatory, advocacy, or association management environment
• Excellent written and verbal communication skills
• Ability to draft correspondence, format policy documents, manage website content, coordinate communications projects, and support public affairs and advocacy initiatives
• Ability to manage multiple priorities, maintain confidentiality, and work effectively with staff, vendors, consultants, government officials, and external stakeholders
• Proficiency in Microsoft Office Suite
• Travel twice per year, 1-3 nights per trip, to attend meetings

• Position may require more than the standard number of hours of work within a work week, before or after hours work, and/or weekend work

• Knowledge of meeting and event coordination, compliance reporting, and stakeholder communications

• Experience in a government affairs, public affairs, congressional, legislative, advocacy, association management, nonprofit, communications or executive office environment