Medical Records Clerk

United States·Alexandriamid

Other

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Quick Summary

Key Responsibilities

Records Management & Documentation Create, maintain, update, and organize resident health records from intake through discharge or transfer. Enter and maintain health screenings, immunization records,

Requirements Summary

Technical Tools

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Anovaeon, LLC serves as a dedicated strategic partner to government and other customers. We provide a range of professional services, including specialized facilities, customized logistics support, and direct care services.

What We Offer

~1 min read

The Medical Records Clerk is responsible for the creation, maintenance, organization, and secure management of resident health records at a federally contracted ICE residential facility in Alexandria, LA. Working closely with nursing, behavioral health, and facility leadership, this position ensures clinical documentation is complete, accurate, and accessible in compliance with federal standards, contract requirements, and privacy regulations.

This role requires strong attention to detail, discretion when handling sensitive information, and the ability to work effectively in a fast-paced, mission-critical environment.

Responsibilities

~1 min read

Create, maintain, update, and organize resident health records from intake through discharge or transfer.
Enter and maintain health screenings, immunization records, TB screening documentation, medication administration records, and clinical encounter information in the EHR or paper record system.
Ensure records are complete, accurate, and filed within required timeframes.
Coordinate the secure storage, retrieval, transfer, and retention of medical records in accordance with facility policies and federal privacy requirements.
Prepare and transmit records for resident transfers, releases, off-site appointments, and hospital admissions.
Track and follow up on missing or incomplete documentation with clinical staff.

Support audits, inspections, and compliance reviews by maintaining organized, audit-ready records.
Maintain logs, reports, and tracking systems related to resident medical records and clinical documentation.
Assist with required reporting, referrals, medical clearances, vaccination records, TB documentation, and other contract deliverables.
Adhere to all confidentiality, privacy, security, and record retention requirements.

Coordinate with nursing, behavioral health, and facility staff to ensure timely completion of clinical documentation.
Assist with scheduling off-site appointments, maintaining referral records, and tracking transportation requests.
Provide administrative support including filing, scanning, copying, data entry, and document management.
Participate in shift briefings and communicate documentation needs and record status updates.